Real Estate Administrative Assistant

Windermere RE/NW; Seattle (WA); On-site; USD 45,000 - 60,000; Full time

Job summary

Windermere RE/NW in Seattle seeks a diligent real estate administrative assistant to manage paperwork, deadlines, and client communications. The role involves coordinating transactions, maintaining client and property files, and assisting with marketing and events.

The on-site position requires strong organizational skills, familiarity with Trello, MLS listings, and real estate processes to ensure smooth closings and exceptional client service.

Qualifications

• Licensed Real Estate Assistant with WA eligibility.
• Familiar with listing paperwork and PSA processes.
• Experience handling client communications and scheduling.
• Excellent organizational and multitasking abilities.

Responsibilities

• Prepare listing paperwork and coordinate transactions.
• Maintain accurate client and property files.
• Manage calendars, schedule showings and inspections.
• Handle phone/email inquiries and prompt follow-up with clients/partners.
• Prepare marketing materials and update MLS listings.
• Assist with open houses and client-facing events.

Skills

Interpersonal skills

Calendar management

Customer service

Education

Real estate license

Tools

Trello

MLS

Job description

I'm searching for a diligent real estate administrative assistant. You’ll be responsible for managing paperwork efficiently, notifying clients of approaching deadlines, ensuring each deal goes through the proper channels, scheduling appointments and walkthroughs, and providing great customer service. In addition, you’ll work with other staff members to market our brand and arrange company events in the community. Applicants should be thorough, possess strong interpersonal skills, and have basic knowledge of real estate paperwork processes (listing & PSA) and database management (Trello).

Company Description: Windermere RE/ NW is a locally focused real estate brokerage serving diverse residential neighborhoods in and around Seattle, WA. The office emphasizes professional service, market expertise, and strong community connections to support buyers, sellers, and investors. Team members collaborate closely, sharing resources and knowledge to deliver a consistent and reliable client experience. The company values integrity, client advocacy, and ongoing learning to stay current with the dynamic Seattle real estate market.

Role Description: This is a full-time, on-site Licensed Real Estate Assistant role based in Seattle, WA. The assistant supports one or more real estate professionals with daily tasks such as preparing listing paperwork, coordinating transactions, and maintaining accurate client and property files. Responsibilities include managing calendars, scheduling showings and inspections, handling phone and email inquiries, and ensuring prompt follow-up with clients and partners. The role also involves preparing marketing materials, updating MLS listings, tracking deadlines, and assisting with open houses and other client-facing events. The assistant collaborates closely with the real estate team to help ensure smooth transaction processes and a high-quality client experience.