Real Estate Office Administrator & Transaction Support

Howard Hanna Real Estate Services; Town of Clifton Park (NY); On-site; USD 26,000 - 29,000; Full time

Job summary

Howard Hanna Real Estate Services is seeking an Administrative Assistant to provide administrative, secretarial and advertising support to the Clifton Park branch and its sales agents under the Sales Office Manager.

Duties include maintaining accurate transaction records, coordinating ads with Marketing, ordering signs, managing sign and lock box inventories, handling secretarial tasks, processing funds and agent documents, and updating data in the system; strong MS Office skills are required.

Qualifications

• High school diploma is required; business school education is desirable.
• Proven clerical and administrative abilities in an office setting.
• Strong computer skills with MS Office suite and accurate typing.
• Ability to handle confidential information and maintain discretion.

Responsibilities

• Processes and maintains accurate records of all real estate transactions.
• Collects, types and processes advertisements for newspapers and TV in conjunction with Marketing.
• Orders signs and maintains office sign inventory; manages Lock Box inventory.
• Performs general secretarial duties for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions; updates transaction data in the system.
• Answers telephone and greets visitors; maintains neat, orderly office environment.
• May perform other duties as assigned.
• Transaction Support: Process earnest money and commission check deposits; coordinate and process files with TC team.

Skills

Customer service

Professional communication

Clerical skills

Administrative tasks

Typing accuracy

Office software

Accounting basics

Confidentiality

Problem solving

Training willingness

Education

High school diploma

Business school education desirable

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

Outlook

Job description

Howard Hanna Real Estate Services is seeking an Administrative Assistant to provide administrative, secretarial and advertising support to the Clifton Park branch and its sales agents under the Sales Office Manager.

Duties include maintaining accurate transaction records, coordinating ads with Marketing, ordering signs, managing sign and lock box inventories, handling secretarial tasks, processing funds and agent documents, and updating data in the system; strong MS Office skills are required.