Administrative Assistant

Howard Hanna; Town of Penfield (NY); Presencial; USD 23 000 - 28 000; Tempo integral

Resumo da oferta

Howard Hanna is seeking an Office Administrator in New York to manage real estate transaction records, report to the Office Manager and Accounting, and handle general clerical duties. You will oversee social media content creation with Canva, maintain sign and Lock Box inventories, and support sales agents with document processing.

The role requires strong customer service, communication skills, and proficiency in Word, Excel, PowerPoint, Publisher and Outlook.

Qualificações

• Must have a positive, professional attitude when interacting with sales associates, clients and colleagues.
• Excellent written and verbal communication skills.
• Strong clerical, statistical and administrative abilities.
• Experience managing or contributing to office social media accounts and Canva preferred.

Responsabilidades

• Maintain accurate written records of real estate transactions and report to Office Manager and Accounting.
• Manage and update the office's social media accounts (Instagram, Facebook, LinkedIn); create graphics with Canva.
• Order and inventory office signs and maintain sign inventory.
• Maintain Lock Box inventory and logs.
• Perform general secretarial duties for the office manager and sales agents.
• Process checks related to real estate transactions and handle related documents.

Conhecimentos

Customer service

Communication

Clerical skills

Independent work

Formação académica

High school diploma

Business school education desirable

Ferramentas

Word

Excel

PowerPoint

Publisher

Outlook

Canva

Descrição da oferta de emprego

SUMMARY:

DUTIES & RESPONSIBILITIES:

• Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department.
• Manage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn) by creating, updating, and scheduling content; design graphics and promotional material using Canva.
• Orders installation and removal of signs, as well as maintains office sign inventory.
• Accurately maintains the Lock Box inventory and logs.
• Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents, including dues, board fees and applications.
• Updates real estate transaction data into computer system.
• Answers telephone and greets visitors.
• Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
• May perform other duties as assigned.

Transaction Support:

• Process earnest money and commission check deposits
• Co-ordinate and process files in conjunction with the TC team

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills.
• Ability to communicate professionally in oral and written fashion.
• Must possess strong clerical, statistical and administrative skills.
• Prior experience managing or contributing to office social media accounts and creating materials using Canva preferred.
• Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy.
• Prior experience in an office administrative role is preferred.
• High school diploma required; business school education desirable;
• Knowledge of basic accounting, bookkeeping and computer skills required.
• Ability to work independently on confidential material
• Must possess good judgment and problem solving skills.
• Ability to maintain skills required through training offered by the company or outside sources.

The hourly rate is based on location and experience ranging from $17-$20 per hour.

HowardHanna.com

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.