Administrative Assistant

Howard Hanna; Hermitage (Mercer County); On-site; USD 38,000 - 46,000; Full time

Job summary

Howard Hanna is seeking an Administrative Assistant to support branch office and sales agents with clerical, secretarial and advertising tasks in Hermitage, PA. The role includes managing social media content, preparing graphics with Canva/Maxa, and maintaining transaction records in alignment with policy.

The ideal candidate has strong customer service, professional communication, and office software skills, plus familiarity with real estate processes and confidentiality expectations.

Qualifications

• Must exhibit exemplary customer service skills.
• Strong oral and written communication.
• Proficient clerical, statistical and administrative abilities.
• Experience managing office social media accounts and creating Canva/Maxa materials.
• Proven computer skills with Word, Excel, PowerPoint, and Outlook; accurate typing.
• Office experience preferred; high school diploma required; business school desirable.

Responsibilities

• Process and maintain accurate records of real estate transactions per state and company policy.
• Manage and schedule content for office social media across Instagram, Facebook, and LinkedIn; design graphics.
• Order and install signs; maintain sign inventory and lock box logs.
• Maintenance of transaction data in the computer system; assist with dues, board fees, and agent applications.
• Perform general secretarial duties and respond to calls; greet visitors.
• Coordinate with Office Manager and Accounting on reporting needs.
• Procure office supplies and handle routine repairs; keep the office neat and professional.

Skills

Customer service

Professional communication

Clerical skills

Social media management

Canva / Maxa usage

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Typing accuracy

Education

High school diploma

Business school education desirable

Tools

Canva

Maxa

Job description

SUMMARY:

Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.

DUTIES & RESPONSIBILITIES:

• Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department.
• Manage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn) by creating, updating and scheduling content; design graphics and promotional material using Canva/Maxa.
• Orders installation and removal of signs, as well as maintains office sign inventory.
• Accurately maintains the Lock Box inventory and logs.
• Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents, including dues, board fees and applications.
• Updates real estate transaction data into computer system.
• Answers telephone and greets visitors.
• Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
• May perform other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills.
• Ability to communicate professionally in oral and written fashion.
• Must possess strong clerical, statistical and administrative skills.
• Prior experience managing or contributing to office social media accounts and creating materials using Canva/Maxapreferred.
• Proven computer skills and experience in using applications such as Word, Excel, Power Point,and Outlook. Must be able to type with accuracy.
• Prior experience in an office administrative role is preferred.
• High school diploma required; business school education desirable;
• Knowledge of basic accounting, bookkeeping and computer skills required.
• Ability to work independently on confidential material
• Must possess good judgment and problem solving skills.
• Ability to maintain skills required through training offered by the company or outside sources.

HowardHanna.com

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.