Real Estate Office Administrator - Branch Ops & Onboarding

Berkshire Hathaway HomeServices California Properties; Newport Beach (CA); On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

Medical

Health Savings Account

Dental

Vision

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

Berkshire Hathaway HomeServices California Properties in Newport Beach, CA seeks an Office Administrator to provide comprehensive administrative support to the Branch Manager and Sales Associates, and to oversee daily branch operations.

Responsibilities include coordinating office functions, invoices, records, listings and transactions data entry, advertising coordination, staff scheduling, onboarding/licensing for agents, and planning branch events.

Responsibilities

• Direct and coordinate all administrative activities in support of the real estate office to ensure efficient daily operations.
• Oversee, maintain, and perform day-to-day office functions including payment of invoices, answering phones, recordkeeping, marketing coordination, filing, expense tracking, greeting clients, and managing office supply and marketing material inventories.
• Manage and verify the processing of new listings and sales transactions, including accurate and timely data entry into company systems.
• Ensure accuracy and compliance in the preparation of purchase agreements, maintain complete sold property records, and generate required monthly reports.
• Coordinate and proof advertising by calculating costs, preparing, and submitting ads for local and regional publications.
• Distribute and monitor workloads among administrative staff to maintain balanced productivity and consistent service standards.
• Manage correspondence and communications, including handling mail, scheduling appointments, and ensuring timely follow-up on inquiries.
• Provide direct support to sales associates, including processing license applications for new, renewing, and transferring agents; conducting onboarding and orientation; and assisting with billing, advertising, and training needs.
• Serve as the first point of contact for sales associates, offering guidance and problem-solving assistance as needed.
• Act as liaison between staff, management, and sales associates to facilitate clear communication and alignment with company policies and goals.
• Plan and coordinate branch events and oversee the production of marketing collateral, flyers, and promotional materials.
• Maintain telecommunication systems, including setup and maintenance of voice mail and phone extensions, coordination of long-distance codes, and updates to agent listings.
• Perform additional responsibilities as assigned to support business needs and ensure operational continuity.

Job description

Berkshire Hathaway HomeServices California Properties in Newport Beach, CA seeks an Office Administrator to provide comprehensive administrative support to the Branch Manager and Sales Associates, and to oversee daily branch operations.

Responsibilities include coordinating office functions, invoices, records, listings and transactions data entry, advertising coordination, staff scheduling, onboarding/licensing for agents, and planning branch events.