Branch Administrative Assistant: Real Estate Office Support

HomeServices of America; New Rochelle (NY); On-site; USD 26,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Health Savings Account

Dental & Vision

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

HomeServices of America is seeking an Office Administrator to provide administrative support for the branch office sales agents and branch manager. You will handle phone calls, schedule appointments, file, and assist with special projects, serving as a liaison among clients, real estate agents, vendors and other departments.

The role requires strong computer and typing skills, the ability to work independently, and flexibility to handle evenings or weekends as needed.

Qualifications

• High school diploma or equivalent required.
• 1–3 years clerical/administrative experience preferred.
• Knowledge of real estate, title or mortgage business helpful.
• Strong computer and typing skills (45–60 wpm).
• Self-motivated, organized and detail oriented.
• Able to work independently and manage multiple tasks.
• Occasional evenings/weekends may be required.
• Excellent oral and written communication; customer-service focus.

Responsibilities

• Answer phones, schedule appointments, greet customers and provide information.
• Enter data, maintain files, produce reports, process invoices and mailings.
• Assist with special projects and provide backup to other staff.
• Sort/distribute mail; filing and copying.
• May handle travel and special meeting needs.
• May supervise/coordinate other office staff as needed.
• Order office supplies and maintain equipment.
• Support other departments and liaise with clients and vendors.
• Maintain positive relationships with agents, staff, customers and partners.
• Perform additional responsibilities as requested.

Skills

Typing 45-60 wpm

Strong computer skills

Self-motivated & organized

Independent work ability

Prioritize multiple tasks

Excellent written & verbal comms

Education

High school diploma or equivalent

Tools

Proprietary systems

Job description

HomeServices of America is seeking an Office Administrator to provide administrative support for the branch office sales agents and branch manager. You will handle phone calls, schedule appointments, file, and assist with special projects, serving as a liaison among clients, real estate agents, vendors and other departments.

The role requires strong computer and typing skills, the ability to work independently, and flexibility to handle evenings or weekends as needed.