Office Administrator - Real Estate Operations Lead (On-site)

Bhhscalifornia; Newport Beach, Northern (CA, KY); Hybrid; USD 37,000 - 43,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with employer match

Paid Vacation (PTO)

HSA/FSA

Job summary

Ultipro in Newport Beach, CA is seeking an Office Administrator to support the Branch Manager and Sales Associates and oversee daily operations. You will coordinate office functions, recruit and train administrative staff, ensure policy compliance, and deliver outstanding service to agents, clients, and visitors, contributing to a professional, productive branch environment.

The role requires strong communication, real estate knowledge, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree in business/administration or related field.
• Three to five years of administrative or office management experience.
• Knowledge of real estate, title, and mortgage businesses preferred.

Responsibilities

• Direct and coordinate all administrative activities to ensure efficient daily operations.
• Oversee day-to-day office functions including invoicing, answering phones, recordkeeping, and inventories.
• Process new listings and sales transactions with accurate data entry in company systems.
• Prepare purchase agreements, maintain sold property records, and generate monthly reports.
• Coordinate and proof advertising for local and regional publications.
• Distribute workloads among administrative staff to maintain productivity.
• Handle mail, appointments, and timely follow-up on inquiries.
• Support sales associates with license applications, onboarding, and training needs.
• Serve as first point of contact for agents, providing guidance and problem-solving.

Skills

Real estate knowledge

Leadership

Customer service

Communication

Time management

Education

Bachelor's degree in Business Administration, Marketing, or related field

Tools

Microsoft Office

Job description

Ultipro in Newport Beach, CA is seeking an Office Administrator to support the Branch Manager and Sales Associates and oversee daily operations. You will coordinate office functions, recruit and train administrative staff, ensure policy compliance, and deliver outstanding service to agents, clients, and visitors, contributing to a professional, productive branch environment.

The role requires strong communication, real estate knowledge, and proficiency with Microsoft Office.