Admin/Assistant

Montana Idaho Log & Timber; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading timber construction company located in New York is seeking a responsible Administrative Assistant to perform various administrative and clerical tasks. The ideal candidate should have proven experience in an administrative role, excellent communication skills, and be proficient in MS Office. Responsibilities include managing daily office needs, scheduling appointments, preparing reports, and providing support to managers and visitors. This role is crucial to ensure smooth operations in the office environment.

Qualifications

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Strong organizational skills with the ability to multi-task.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email correspondence.
• Assist in the preparation of regularly scheduled reports.

Skills

Excellent oral and written communication skills

Organizational skills

Attention to detail

Time management

Problem-solving skills

Education

High School degree

Additional qualification as Administrative Assistant or Secretary

Tools

MS Office (Excel, PowerPoint)

Office equipment (printers, fax machines)

Job description

Nestled at the base of Montana’s Bitterroot Mountains, awarding winning Montana Idaho Log & Timber has been building handcrafted custom log and timber structures for over 22 years. Each log or timber package is first preassembled at our construction facility by our experienced craftsmen. Then, each log or timber is coded according to a set of plans, disassembled and shipped to your site.

We use only sustainably harvested logs usually from fireor beetle killed areas of the Northwest forests.

Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Qualifications

Requirements

• Proven experience as an Administrative assistant or Office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Additional Information

All your information will be kept confidential according to EEO guidelines.