Property Management Office Coordinator

BlueLine Companies; Butte (MT); On-site; USD 32,000 - 42,000; Full time

Job summary

BlueLine Companies in Butte, MT seeks a friendly, detail-oriented Office Assistant to support our Property Management team at Legion Oasis. This role is the heartbeat of our office—providing administrative support, assisting tenants and vendors, and helping ensure smooth day-to-day operations.

You will stay organized, respond to inquiries, coordinate showings and inspections, maintain files, process rent-related records, and help with Fair Housing compliance.

Qualifications

• High school diploma or equivalent.
• At least 1 year of administrative, office assistant, or customer service experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Answer and direct phone calls, emails, and walk-in inquiries professionally.
• Maintain organized digital and physical files (leases, tenant records, vendor contracts, compliance documents).
• Prepare correspondence, notices, reports, and meeting materials.
• Schedule appointments, inspections, meetings, and vendor services.
• Enter and maintain accurate data in property management systems.
• Serve as the first point of contact for tenants.
• Communicate maintenance requests with the maintenance team.
• Assist with move-ins, move-outs, and tenant communications.
• Track applications and support new tenant onboarding.
• Ensure compliance with Fair Housing laws and company policies.
• Assist with rent tracking, invoices, and receipt organization.
• Enter payments and expenses into accounting or property systems.
• Support monthly reports and basic reconciliation tasks.
• Maintain vendor and service-provider contact records.
• Order office supplies and keep the office organized.
• Handle confidential information with discretion.
• Perform additional administrative duties as assigned.

Skills

Communication

Organization

MS Office

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

BlueLine Companies in Butte, MT seeks a friendly, detail-oriented Office Assistant to support our Property Management team at Legion Oasis. This role is the heartbeat of our office—providing administrative support, assisting tenants and vendors, and helping ensure smooth day-to-day operations.

You will stay organized, respond to inquiries, coordinate showings and inspections, maintain files, process rent-related records, and help with Fair Housing compliance.