Real Estate Admin Assistant: Listings & Front Desk

National Parks Realty Forbes Global Properties; Whitefish (MT); On-site; USD 38,000 - 48,000; Full time

Job summary

National Parks Realty in Whitefish, MT is seeking an Administrative Assistant to support our brokerage of 60+ agents across Whitefish, Bigfork and Eureka. You’ll work with the Administrative Manager, Managing Broker and marketing team to ensure compliance, coordination and top-tier service through every stage of the real estate process.

Ideal candidates are detail oriented, personable and proactive. Real estate experience is a plus but not required; proficiency with MLS, CRM platforms, Google

Qualifications

• Detail-oriented and organized with strong communication skills.
• Customer-facing experience is a plus.
• Ability to work effectively with agents, brokers, and staff.

Responsibilities

• Support listings and transactions in MLS and related platforms.
• Maintain documents for listings, pending sales, and closed transactions.
• Coordinate property showings.
• Serve as a welcoming front desk presence for clients and visitors.
• Assist marketing with property materials and campaigns.
• Provide general administrative support to the Managing Broker, agents, and staff.

Skills

Attention to detail

Communication

Organizational skills

Customer service

Proactive learner

Team player

Tools

MLS

CRM

Google Workspace

Paperless Pipeline

Canva

Job description

National Parks Realty in Whitefish, MT is seeking an Administrative Assistant to support our brokerage of 60+ agents across Whitefish, Bigfork and Eureka. You’ll work with the Administrative Manager, Managing Broker and marketing team to ensure compliance, coordination and top-tier service through every stage of the real estate process.

Ideal candidates are detail oriented, personable and proactive. Real estate experience is a plus but not required; proficiency with MLS, CRM platforms, Google