Real Estate Licensing & Compliance Coordinator (Part-Time)

Willow-Bridge-Property-Compan; Dallas (TX); On-site; USD 24,797,000 - 38,573,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Lincoln Property Company is seeking a part-time Compliance Specialist to support its Licensing/Brokerage team in Dallas, TX, handling license applications, renewals, and ongoing monitoring across states where Lincoln operates.

This role emphasizes meticulous organization, accurate record-keeping, and timely follow-up to meet regulatory deadlines, with the opportunity to improve processes as the real estate licensing workload grows.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred. In lieu of a degree, relevant experience will be considered.
• 1+ years of experience in an administrative, coordination, or compliance support role; experience with real estate licensing or brokerage compliance is a plus but not required.
• Exceptional organizational skills with the ability to manage a high volume of deadlines, renewals, and follow-up items simultaneously.
• Strong attention to detail with a demonstrated ability to catch and correct discrepancies before they become compliance issues.
• Proficient in Microsoft Office (Excel, Outlook, Word); comfortable learning new licensing or compliance tracking systems.
• Strong written and verbal communication skills; professional and responsive when interfacing with brokers, agents, and regulatory agencies.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Manage the end-to-end lifecycle of real estate salesperson and broker license applications, renewals, amendments, and reciprocal licenses.
• Monitor license expiration dates, continuing education deadlines, and regulatory filing deadlines to prevent lapses in active licensure.
• Maintain accurate, audit-ready licensing records for all brokerage personnel within Lincoln's licensing tracking system.
• Coordinate directly with state real estate commissions, designated brokers, and licensing agencies to resolve application questions and compliance discrepancies.
• Support the onboarding of new licensed personnel by verifying license status, processing sponsorship transfers, and confirming compliance requirements are met before activation.
• Track and report on license application and renewal volume, flagging bottlenecks and escalating time-sensitive items to leadership.
• Respond to license verification requests from internal teams, brokers, and external agencies in a timely manner.
• Partner with the Licensing/Brokerage team to identify process improvements that support a growing volume of renewals and monitoring needs.
• Perform other duties and responsibilities as assigned.

Skills

Administrative coordination

Attention to detail

Microsoft Office

Communication skills

Education

High school diploma or equivalent

Real estate licensing knowledge (preferred)

Tools

Licensing tracking software

Job description

Lincoln Property Company is seeking a part-time Compliance Specialist to support its Licensing/Brokerage team in Dallas, TX, handling license applications, renewals, and ongoing monitoring across states where Lincoln operates.

This role emphasizes meticulous organization, accurate record-keeping, and timely follow-up to meet regulatory deadlines, with the opportunity to improve processes as the real estate licensing workload grows.