Brokerage Coordinator

Lincoln Property Company through LinkedIn; Dallas (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Lincoln Property Company is seeking a Compliance Specialist to support the Licensing/Brokerage team in managing licenses across states, including applications, renewals, and renewals. This role emphasizes organization, attention to detail, and timely follow-up to meet regulatory deadlines.

Responsibilities include tracking license expirations, coordinating with state commissions, and maintaining audit-ready records while supporting onboarding and process improvements as the platform grows.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred. In lieu of a degree, relevant experience will be considered.
• 1+ years of administrative, coordination, or compliance support experience; real estate licensing or brokerage compliance is a plus but not required.
• Strong organizational skills with the ability to manage a high volume of deadlines, renewals, and follow-up items.
• Excellent attention to detail with the ability to catch discrepancies before they become issues.
• Ability to work in a fast-paced environment while maintaining accuracy and composure.
• Proficiency in Microsoft Office and adaptability to licensing/compliance tracking systems.
• Strong written and verbal communication with brokers, agents, and regulatory agencies.

Responsibilities

• Manage end-to-end lifecycle of real estate license applications, renewals, amendments, and reciprocal licenses across Lincoln’s operating states.
• Monitor expiration dates, continuing education deadlines, and regulatory filing timelines to avoid lapses.
• Maintain audit-ready licensing records in Lincoln’s tracking system for brokerage personnel.
• Coordinate with state real estate commissions, designated brokers, and licensing agencies to resolve questions and discrepancies.
• Assist onboarding of licensed personnel by verifying status, processing sponsorship transfers, and confirming compliance.
• Track and report license application/renewal volume, flag bottlenecks, and escalate time-sensitive items to leadership.
• Respond to license verification requests from internal teams, brokers, and external agencies.
• Identify process improvements to support growth in renewals and monitoring needs.
• Perform other duties as assigned.

Skills

Administrative coordination

Attention to detail

Deadline management

Communication skills

Education

High school diploma

Associate/Bachelor preferred

Tools

Excel

Outlook

Word

Job description

The Compliance Specialist supports Lincoln's Licensing/Brokerage team in managing the day-to-day monitoring, renewal, and administration of real estate licenses across the Lincoln platform. This role is essential to keeping pace with a growing volume of license applications, renewals, and monitoring requirements, and requires strong organizational skills, attention to detail, and disciplined follow-up to meet regulatory deadlines.

Essential Duties and Responsibilities

• Manage the end-to-end lifecycle of real estate salesperson and broker license applications, renewals, amendments, and reciprocal licenses across the states where Lincoln operates.
• Monitor license expiration dates, continuing education deadlines, and regulatory filing deadlines to prevent lapses in active licensure.
• Maintain accurate, audit-ready licensing records for all brokerage personnel within Lincoln's licensing tracking system.
• Coordinate directly with state real estate commissions, designated brokers, and licensing agencies to resolve application questions and compliance discrepancies.
• Support the onboarding of new licensed personnel by verifying license status, processing sponsorship transfers, and confirming compliance requirements are met before activation.
• Track and report on license application and renewal volume, flagging bottlenecks and escalating time-sensitive items to leadership.
• Respond to license verification requests from internal teams, brokers, and external agencies in a timely manner.
• Partner with the Licensing/Brokerage team to identify process improvements that support a growing volume of renewals and monitoring needs.
• Perform other duties and responsibilities as assigned.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred. In lieu of a degree, relevant experience will be considered.
• 1+ years of experience in an administrative, coordination, or compliance support role; experience with real estate licensing or brokerage compliance is a plus but not required.
• Exceptional organizational skills with the ability to manage a high volume of deadlines, renewals, and follow-up items simultaneously.
• Strong attention to detail with a demonstrated ability to catch and correct discrepancies before they become compliance issues.
• Ability to thrive in a fast-paced, high-volume environment while maintaining accuracy and composure.
• Proficient in Microsoft Office (Excel, Outlook, Word); comfortable learning new licensing or compliance tracking systems.
• Strong written and verbal communication skills; professional and responsive when interfacing with brokers, agents, and regulatory agencies.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary, office-based work requiring extended periods at a computer. Occasional lifting of files or materials up to 15 lbs. No regular travel required.

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com .

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with the companies privacy policy.

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.