Litigation Legal Administrative Assistant

Snell & Wilmer; Reno (NV); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401K/profit sharing

Paid holidays

Tuition reimbursement

Paid time off

Job summary

Snell & Wilmer in Reno is seeking a Legal Administrative Assistant to support the Litigation Practice Group. The role requires handling attorney schedules, document preparation, and court filings with discretion and precision.

Ideal candidates will have 3+ years in a legal administrative role, strong knowledge of Nevada court procedures, and proficiency with Microsoft Office and document management systems. This is an in-office position with standard business hours.

Qualifications

• At least 3 years of experience as a legal administrative assistant or similar role in a litigation environment.
• Comprehensive knowledge of Nevada court procedures, including state, federal, and appellate levels with e-filing.
• Proficiency in legal terminology, procedures, and documentation.
• Exceptional proofreading and editing skills with attention to detail in all written communications.
• Proficiency with Microsoft Office applications and document management systems.
• Ability to work independently and collaboratively with colleagues and clients.
• Excellent interpersonal, organizational, and time-management skills.
• High level of discretion and confidentiality.

Responsibilities

• Provide high-level administrative support to litigation attorneys, including scheduling meetings, appointments, and travel.
• Prepare and edit correspondence, reports, and presentations; assist with case preparation and file organization.
• Maintain case files, manage calendars, and coordinate depositions and court appearances.
• Coordinate with clients, witnesses, and experts for interviews and other case-related activities.
• Draft, proofread, and finalize legal documents; file documents with courts and agencies per procedural rules.
• Serve as liaison between clients, attorneys, and other parties; manage calls, emails, and faxes.
• Monitor deadlines and ensure compliance with court rules and procedures.

Skills

Legal administration

Nevada court procedures

Microsoft Office

Proofreading/edits

Time management

Interpersonal skills

Discretion/confidentiality

Independent and team work

Tools

Document management systems

Microsoft Office Suite

Job description

For Applicants Residing in California: Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s Consumer Protection Act ("CCPA"), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. Please review this Notice and our Privacy Policy. By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice.By clicking "consent" or "I accept", you acknowledge that you read and agree to Snell and Wilmer L.L.P.:Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy.

Legal Administrative Assistant Job Details:

Put your administrative and organizational skills to work at Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States. We currently have an opening forLegal Administrative Assistantwithin the Litigation Practice Groupin our Reno office.

Litigation Legal Administration Assistant provides high-level administrative support to attorneys specializing in litigation. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have experience in a legal environment and possess a strong understanding of litigation procedures and documentation.

The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m in the office.

Responsibilities will include, but are not limited to the following:

• Administrative Support:
  • Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel.
  • Prepare and edit correspondence, reports, and presentations.
  • Assist attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits.
  • Manage calendars and schedule meetings, depositions, and court appearances.
  • Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.
• Document Preparation:
  • Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
  • Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules.
  • Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.
• Communication:
  • Serve as a liaison between clients, attorneys, and other parties involved in litigation.
  • Handle incoming and outgoing correspondence, including phone calls, emails, and faxes.
  • Prepare and distribute correspondence, memoranda, and reports.
• Court and Filing Procedures:
  • Prepare and ensure timely filing of legal documents with the court.
  • Monitor and track deadlines to ensure compliance with court rules and procedures.

Experience and Qualifications:

• At least 3 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of Nevada court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

We are an Equal Employment Opportunity employer.