Litigation Legal Administrative Assistant

Snell & Wilmer; California; Sur place; USD 52 000 - 65 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401K/Profit sharing

Paid holidays

Tuition reimbursement

Paid time off

Résumé du poste

Snell & Wilmer in California seeks a Litigation Legal Administrative Assistant to provide high-level administrative support to the Litigation Practice Group in the Orange County office. The role requires managing attorneys’ schedules, preparing and filing documents, and coordinating with clients, witnesses, and experts.

Ideal candidates will have 5+ years in a litigation environment, strong organizational and proofreading skills, and proficiency in Microsoft Office and e-filing procedures.

Qualifications

• At least 5 years of experience as a legal administrative assistant in a litigation environment.
• Comprehensive knowledge of California court procedures, including state, federal, and appellate levels, with emphasis on e-filing.
• Proficiency in legal terminology, procedures, and documentation.
• Excellent proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.

Responsabilités

• Administrative Support: Manage attorneys’ schedules, meetings, travel, and deadlines.
• Document Preparation: Draft, proofread, and finalize pleadings, motions, discovery, and trial briefs.
• Communication: Serve as liaison between clients, attorneys, and other parties; handle correspondence.
• Court and Filing Procedures: Prepare and timely file legal documents with the court; track deadlines.

Connaissances

Organizational skills

Attention to detail

Discretion and confidentiality

Communication skills

Time management

Independent and team work

Outils

Microsoft Office

Document management systems

E-filing systems

Description du poste

Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s Consumer Protection Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy. By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice.

By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.: Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy.

Litigation Legal Administrative Assistant Details:

Put your administrative and organizational skills to work at Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States. We currently have an opening for Legal Administrative Assistant within theLitigationPractice Group in our Orange County office.

Litigation Legal Administration Assistant provides high-level administrative support to attorneys specializing in litigation. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have experience in a legal environment and possess a strong understanding of litigation procedures and documentation.

The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m. in the office.

Responsibilities will include, but are not limited to the following:

Administrative Support:

• Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel.
• Prepare and edit correspondence, reports, and presentations.
• Assist attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits.
• Manage calendars and schedule meetings, depositions, and court appearances.
• Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.

Document Preparation:

• Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
• Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules.
• Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.

Communication:

• Serve as a liaison between clients, attorneys, and other parties involved in litigation.
• Handle incoming and outgoing correspondence, including phone calls, emails, and faxes.
• Prepare and distribute correspondence, memoranda, and reports.

Court and Filing Procedures:

• Prepare and ensure timely filing of legal documents with the court.
• Monitor and track deadlines to ensure compliance with court rules and procedures.

Experience and Qualifications:

• At least 5 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of California court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

The pay range for this position is $38.00 to $47.00 per hour depending on years of experience.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

Snell & Wilmer is an Equal Employment Opportunity employer.