Labor and Employment Legal Administrative Assistant

Snell-; Phoenix (AZ); Hybrid; USD 42,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401K / Profit sharing

Paid holidays

Tuition reimbursement

Paid time off

Job summary

Snell & Wilmer seeks a Legal Administrative Assistant to support the Labor and Employment Practice Group in our Phoenix office. You will proofread, edit, and revise legal documents, manage calendars, track deadlines, and record attorney time in a fast-paced environment.

The role offers a hybrid schedule (in-office with potential one remote day per week) and requires 3–5 years of legal admin experience, strong MS Office skills, and meticulous attention to detail.

Qualifications

• At least 3 to 5 years of experience as a legal administrative assistant in a litigation or regulatory practice.
• Knowledge of Arizona state and federal court procedures, including e-filing; EEOC/NLRB familiarity a plus.
• Proficiency in legal terminology, procedures, and documentation.
• Excellent proofreading and editing skills with a keen eye for detail.
• Proficiency in Microsoft Office applications (Excel, Word, and Outlook) and document management systems.
• Ability to work independently and within a team with strong organization and time-management.
• High level of discretion and confidentiality.

Responsibilities

• Manage and maintain attorney calendars, including meetings, depositions, and travel.
• Prepare and edit correspondence and presentations.
• Assist attorneys with case preparation, organizing files, binders, and exhibits.
• Coordinate with clients, witnesses, and experts for interviews and depositions.
• Track and manage case deadlines.
• Organize and maintain case files.
• Draft, proofread, and finalize legal documents; file with EEOC, NLRB, and courts; ensure e-filing compliance.
• Maintain and update case files and documentation.

Skills

Microsoft Office

Legal terminology

Interpersonal skills

Time management

Discretion/Confidentiality

Teamwork

Court procedures

Document management systems

Tools

Document management systems

Job description

Labor and Employment Legal Administrative Assistant

Job Category: Administrative

Requisition Number: LEGAL001896

• Full-Time
• Hybrid

Locations

Showing 1 location

Phoenix office
1 E Washington St
Suite 2700
Phoenix, AZ 85004, USA

Description

For Applicants Residing in California: Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s ConsumerProtection Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy.By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice.By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.:Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy.

Legal Administrative Assistant Details:

Join Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States, as a Legal Administrative Assistant within in our Labor and Employment Practice Group in our Phoenix office.

In this role, you will be responsible for proofreading, editing, and revising legal documents to ensure accuracy and quality. You will also manage calendars, track docket deadlines, and accurately record attorney time. To succeed in this position, you must be able to efficiently handle the daily demands of supporting multiple attorneys in a fast‑paced environment.

The hours areMonday through Friday from 8:30 a.m. to 5:00 p.m.; once fully trained, you may have the option to work remotely one day a week with flexibly to adjust based on business needs.

Position responsibilities include, but are not limited to the following:

• Administrative Support:
  • Manage and maintain attorney calendars, including arranging meetings, depositions, and travel.
  • Prepare and edit correspondence and presentations.
  • Assist attorneys with case preparation, including organizing and maintaining case files, binders, and exhibits.
  • Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.
  • Track and manage case deadlines.
  • Organize and maintain case files.
• Document Preparation:
  • Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
  • Prepare and file documents with the EEOC, NLRB, state agencies, and state and federal courts, ensuring compliance with procedural and e-filing requirements.
  • Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.
• Communication:
  • Serve as a liaison between attorneys, clients, agency representatives, opposing counsel, and court personnel.
  • Prepare and distribute correspondence.
• Court and Filing Procedures:
  • Prepare and ensure timely filing of legal documents with the court.
  • Monitor and track deadlines to ensure compliance with court rules and procedures.

Experience and Qualifications:

• At least 3 to 5 years of experience as a legal administrative assistant in a litigation or regulatory practice, preferably supporting employment matters.
• Comprehensive knowledge of Arizona state and federal court procedures, including e-filing; familiarity with EEOC and NLRB administrative procedures is a plus.
• Proficiency in legal terminology, procedures, and documentation.
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Snell & Wilmer offers a competitive performance-based compensation and a generousbenefits package starting on your first day.The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate.

• medical
• dental
• vision
• disability
• life insurance
• 401K/profit sharing
• paid holidays
• tuition reimbursement
• paid time off including vacation time, personal time, and sick time where appropriate.

Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging .

Snell & Wilmer is an Equal Employment Opportunity employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.