Real Estate Legal Administrative Assistant

Snell & Wilmer; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

401K/profit sharing

Paid holidays

Tuition reimbursement

Paid time off

Job summary

Snell & Wilmer is seeking a Real Estate Legal Administrative Assistant for our Phoenix Office Real Estate Practice Group. The ideal candidate will support attorneys with a range of administrative and legal tasks in a fast-paced environment.

Responsibilities include drafting and managing real estate documents, coordinating with city officials, and maintaining up-to-date files. A minimum of 5 years’ experience and strong MS Office skills are required, with a focus on accuracy and confidentiality.

Qualifications

• Minimum 5 years of experience as a legal administrative assistant, preferably in real estate or business transactions.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong understanding of legal procedures, terminology and real estate processes.
• Excellent proofreading, editing and communication skills.
• Ability to multitask, prioritize tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Provide administrative and legal support to the Phoenix Office Real Estate Practice Group.
• Schedule meetings, appointments and travel for attorneys; prepare correspondence with stakeholders.
• Manage legal files and ensure documentation is current and well-organized.
• Draft, proofread and edit real estate legal documents and assist with building permit applications.
• Coordinate with city officials and other stakeholders; monitor deadlines and milestones.
• Support attorneys for hearings, presentations and client meetings; anticipate team needs.

Skills

Legal admin experience

Real estate knowledge

Multitasking

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

For Applicants Residing In California Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s Consumer

For Applicants Residing In California Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s Consumer Privacy Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy. By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice. By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.: Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy.

Real Estate Legal Administrative Assistant Job Details

Snell & Wilmer is seeking a highly organized and detail-oriented Real Estate Legal Administrative Assistant to provide administrative and legal support to our Phoenix Office Real Estate Practice Group. The successful candidate will assist attorneys in managing projects, coordinating with stakeholders, and maintaining documentation. This role requires strong multitasking skills, familiarity with real estate, and a proactive approach to anticipating team needs.

Monday through Friday from 8:30 a.m. to 5:00 p.m. in the office.

Responsibilities will include, but are not limited to the following:

• Administrative Support:
• Schedule meetings, appointments, and travel arrangements for attorneys.
• Prepare correspondence, emails, and other communications with stakeholders, including city officials and government representatives.
• Manage legal files, ensuring all documents are up-to-date and organized.
• Document Management:
• Draft, proofread, and edit real estate legal documents with high attention to detail.
• Assist in the preparation and submission of building permit applications.
• Track submissions and maintain accurate records.
• Coordination and Communication:
• Act as a liaison between attorneys and external stakeholders, including city and government officials.
• Coordinate meetings and facilitate communication with appointed and elected officials.
• Monitor deadlines and project milestones to ensure timely delivery of materials.
• Project Assistance:
• Compile and organize submissions for city and government departments.
• Support attorneys in preparing for hearings, presentations, and client meetings.
• Anticipate the needs of team members and proactively address potential issues.

Experience And Qualifications

• Minimum 5 years of experience as a legal administrative assistant, preferably in real estate, or business transactions.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong understanding of legal procedures, terminology, and real estate processes.
• Exceptional proofreading, editing, and communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging. Snell & Wilmer is an Equal Employment Opportunity employer.