Real Estate Legal Administrative Assistant

Swlaw; Phoenix (AZ); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Disability insurance

Life insurance

401K/profit sharing

Paid holidays

Tuition reimbursement

Paid time off

Job summary

Snell & Wilmer is seeking a Real Estate Legal Administrative Assistant to support the Phoenix Office Real Estate Practice Group. The role requires at least five years of legal administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office.

You will manage documents, coordinate with city officials, and assist attorneys with hearings and client meetings. This is an on-site position with a comprehensive benefits package.

Qualifications

• Minimum 5 years of experience as a legal administrative assistant, preferably in real estate or business transactions.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong understanding of legal procedures, terminology, and real estate processes.

Responsibilities

• Schedule meetings, appointments, and travel arrangements for attorneys.
• Prepare correspondence, emails, and other communications with stakeholders, including city officials and government representatives.
• Manage legal files, ensuring all documents are up-to-date and organized.

Skills

Multitasking

Communication

Organization

Discretion/Confidentiality

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Category: Administrative

Requisition Number: LEGAL001871

• Posted : August 5, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Phoenix office
1 E Washington St
Suite 2700
Phoenix, AZ 85004, USA

Description

For Applicants Residing in California: Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s ConsumerProtection Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy.By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice.By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.:Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy.

Real Estate Legal Administrative Assistant Job Details:

Snell & Wilmer is seeking a highly organized and detail-oriented Real Estate Legal Administrative Assistant to provide administrative and legal support to our Phoenix Office Real Estate Practice Group. The successful candidate will assist attorneys in managing projects, coordinating with stakeholders, and maintaining documentation. This role requires strong multitasking skills, familiarity with real estate, and a proactive approach to anticipating team needs.

The hours areMonday through Friday from 8:30 a.m. to 5:00 p.m.in the office.

Responsibilities will include, but are not limited to the following:

• Administrative Support:
• Schedule meetings, appointments, and travel arrangements for attorneys.
• Prepare correspondence, emails, and other communications with stakeholders, including city officials and government representatives.
• Manage legal files, ensuring all documents are up-to-date and organized.

• Document Management:
• Draft, proofread, and edit real estate legal documents with high attention to detail.
• Assist in the preparation and submission of building permit applications.
• Track submissions and maintain accurate records.

• Coordination and Communication:
• Act as a liaison between attorneys and external stakeholders, including city and government officials.
• Coordinate meetings and facilitate communication with appointed and elected officials.
• Monitor deadlines and project milestones to ensure timely delivery of materials.

• Project Assistance:
• Compile and organize submissions for city and government departments.
• Support attorneys in preparing for hearings, presentations, and client meetings.
• Anticipate the needs of team members and proactively address potential issues.

Experience and Qualifications:

• Minimum 5 years of experience as a legal administrative assistant, preferably in real estate, or business transactions.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong understanding of legal procedures, terminology, and real estate processes.
• Exceptional proofreading, editing, and communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Snell & Wilmer offers a competitive performance-based compensation and a generousbenefits package starting on your first day.The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles ofDiversity, Inclusion, and Belonging .

Snell & Wilmer is an Equal Employment Opportunity employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.