Real Estate & Facilities Operations Lead

Inter-Con Security; Pasadena (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Inter-Con Security Systems, Inc. is seeking a Real Estate & Facilities Specialist to manage our national portfolio of 75+ locations from Pasadena, CA.

This hands-on role administers leases, CAM, and new office launches, coordinating furniture, utilities, access control, and vendor services. Ideal candidates have 3–5+ years in facilities or lease administration, plus a Bachelor's degree in Business/Real Estate/Facilities Management.

Qualifications

• 3–5+ years in facilities management, lease administration, or related fields.
• Experience with CAM reconciliations, landlord communications, and invoices/payments.
• Hands-on experience coordinating office buildouts or move-ins is preferred.
• Strong organizational and multi-location management abilities.

Responsibilities

• Administer day-to-day lease activity across the portfolio, including rent payments and renewal tracking.
• Process and reconcile facilities-related expenses and payments with accuracy.
• Coordinate landlord inquiries and escalate complex issues when needed.
• Support tenant improvements, budgets, timelines, and punch lists.
• Lead operational setup of new locations including furniture, utilities, and access control.
• Coordinate on-demand labor for site tasks nationwide and negotiate rates.
• Maintain records for leases, contacts, certificates of insurance, and vendor agreements.
• Collaborate with IT, Security, and HR to ensure locations are fully operational.

Skills

Organizational skills

Communication

Project management

Vendor coordination

Education

Bachelor's degree in Business/Real Estate/Facilities Management

Tools

Lease administration software

Spreadsheet software

Job description

Inter-Con Security Systems, Inc. is seeking a Real Estate & Facilities Specialist to manage our national portfolio of 75+ locations from Pasadena, CA.

This hands-on role administers leases, CAM, and new office launches, coordinating furniture, utilities, access control, and vendor services. Ideal candidates have 3–5+ years in facilities or lease administration, plus a Bachelor's degree in Business/Real Estate/Facilities Management.