Real Estate Document Specialist — Detail-Driven Coordinator

California Builder Services; Clovis (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401k match

Health insurance

Paid time off

Paid holidays

Bonuses

Job summary

California Builder Services in Clovis, CA seeks a Real Estate Document Processing Coordinator to support the DRE Processing team. The role focuses on filing, tracking, and coordinating documents with municipal and state offices to ensure timely filings.

You'll maintain the CRM, stamp and log documents, handle scanning and copying, and communicate professionally by email and phone with project managers and agencies. Previous accountability is essential.

Qualifications

• Requires reliable, detail-oriented work ethic with deadlines
• Experience handling real estate/escrow documents is a plus
• Strong written and verbal communication skills required

Responsibilities

• Process incoming mail: open, scan, and save documents to our server, correctly filed and named.
• Maintain the CRM log of every active project and its status.
• Set reminders and send follow-up emails to request outstanding documents, and keep following up until you get them.
• Stamp and time-date documents the moment they're received, and log them into our system.
• Handle the physical side of the job: copying, scanning, hole-punching, and filing.
• Call and coordinate with municipalities, utility companies, and state agencies to track filings and request documents.
• Review incoming documents for accuracy and flag anything that looks off before it becomes a problem

Skills

Outlook

Word

Excel

Email communication

Phone calls

Education

High school diploma

Bachelor’s degree in business administration

Bachelor’s degree in real estate

Bachelor’s degree in construction management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

California Builder Services in Clovis, CA seeks a Real Estate Document Processing Coordinator to support the DRE Processing team. The role focuses on filing, tracking, and coordinating documents with municipal and state offices to ensure timely filings.

You'll maintain the CRM, stamp and log documents, handle scanning and copying, and communicate professionally by email and phone with project managers and agencies. Previous accountability is essential.