Real Estate Development Project Coordinator

RWJBarnabas Health; Eatontown (NJ); On-site; USD 92,123,000 - 115,160,000; Full time

Benefits offered by this job

PTO

Medical and Prescription Drug

Dental and Vision Insurance

Retirement Plans

Disability Insurance

Life Insurance

Tuition Reimbursement

Wellness Programs

Voluntary Benefits

Discounts

Job summary

RWJBarnabas Health in Eatontown, NJ, seeks a Real Estate Associate to support the Real Estate Development team. You will coordinate projects, assemble, coordinate, and flow communications, create capital requests, and assist with contracts under supervision of SVP.

This on-site, full-time hourly role requires a diploma or GED, an associates degree or 2 years' experience as coordinator, and proficiency in MS Office; preferred BS; familiarity with PeopleSoft, Yardi, Strata.

Qualifications

• HS diploma or GED equivalent.
• Associates degree or 2 years of experience minimum as a project coordinator and/or administrator for a construction company or similar industry.
• Proficient computer skills with MS Office.
• Excellent time management skills and ability to multitask and prioritize work.
• Excellent written and verbal communication, interpersonal, organizational, and decision-making skills required.
• Attention to detail and problem-solving skills.

Responsibilities

• Provide project coordination support to RWJBH Real Estate Development team.
• Responsible for administrative coordination functions in support of the Real Estate Development Department to include meeting reporting and scheduling, coordination of management systems activities, and vendor/customer follow-up and support.
• Create capital requests and upload supporting documentation within the capital approval system under the direction of the Project Manager.
• Manage administrative duties by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, purchase order requisitions are created and reviewed, and that clerical functions are properly submitted and monitored such as IT requests, meeting invitations, etc.
• Facilitate standard agreements and contracts between vendors and consultants under the supervision of Project Manager.
• Obtain quotes, create purchase order requisitions, process invoices, and follow up on payments as well as check requests and resolve discrepancies.
• Assist in updating the ambulatory capital schedule and project inventory under the direction of the Project Manager.
• Create project reports by exporting data from internal capital, financial and project management systems.
• Organize project related paperwork, reporting, document filing, ensure all materials are current and properly filed and stored.
• Upload documents to respective systems.
• Record minutes and take detailed notes during meetings as required.
• Manage SVP Real Estate Development, VP Real Estate, and Project Managers schedules, calendars, and appointments.
• Position requires initiative and judgment and must be able to always maintain confidentiality.
• Performs other duties as assigned.

Skills

Project coordination

MS Office

Time management

Written communication

Verbal communication

Interpersonal skills

Organizational skills

Attention to detail

Problem solving

Education

HS diploma or GED

Associates degree

2 years experience

Tools

PeopleSoft

Yardi

Strata

Job description

RWJBarnabas Health in Eatontown, NJ, seeks a Real Estate Associate to support the Real Estate Development team. You will coordinate projects, assemble, coordinate, and flow communications, create capital requests, and assist with contracts under supervision of SVP.

This on-site, full-time hourly role requires a diploma or GED, an associates degree or 2 years' experience as coordinator, and proficiency in MS Office; preferred BS; familiarity with PeopleSoft, Yardi, Strata.