Real Estate Development Coordinator

Mai Placement; Secaucus (NJ); On-site; USD 70,000 - 125,000; Full time

Job summary

Mai Placement is seeking a Real Estate Development Coordinator in Secaucus, NJ, on-site, to support backend development through pre-construction to completion. The role emphasizes hands-on coordination with contractors, architects, banks, and ownership to keep permits, funding draws, and documents moving smoothly.

The ideal candidate has 1–2 years of relevant experience, is highly organized, detail-oriented, and capable of self-direction, problem solving, and managing multiple projects and

Qualifications

• 1-2 years of relevant real estate development or backend construction experience preferred.
• Understand plans, permits, and funding draws.
• Highly organized with exceptional attention to detail.
• Strong paperwork management and follow-up.
• Self-directed and able to learn new processes independently.
• Strong problem-solving and critical-thinking skills.
• Ability to manage multiple projects, deadlines, and items.

Responsibilities

• Coordinate pre-construction planning and project setup
• Track permits, approvals, contracts, and required documentation
• Assist with insurance applications, binding, certificates, and renewals
• Work closely with general contractors to provide required information and documentation
• Follow up with architects, contractors, insurance brokers, and other project professionals
• Maintain project timelines, checklists, budgets, and development files
• Track outstanding items and ensure each project continues moving forward
• Coordinate backend development requirements through project completion
• Work with banks on funding draws and related timelines
• Provide administrative and operational support throughout the development process
• Proactively identify what is needed to keep projects moving forward

Skills

Real estate development experience

Backend construction experience

Highly organized

Attention to detail

Self-directed learning

Job description

Real Estate Development Coordinator

Secaucus, NJ - On-site

$70,000-$125,000 DOE

Overview

We are seeking a highly organized and detail-oriented Real Estate Development Coordinator to support the backend development process for a growing real estate organization. This is a hands-on, task-driven role focused on keeping projects moving efficiently from pre-construction through completion. The ideal candidate has 1-2 years of relevant real estate development or backend construction experience preferred, is extremely organized and detail-oriented, and can teach themselves, solve problems, and figure out what needs to be done without being constantly directed. You will coordinate closely with general contractors, architects, insurance brokers, banks, and ownership to ensure permits, documentation, funding draws, approvals, and other requirements are handled properly and nothing falls through the cracks.

Responsibilities

• Coordinate pre-construction planning and project setup
• Track permits, approvals, contracts, and required documentation
• Assist with insurance applications, binding, certificates, and renewals
• Work closely with general contractors to provide required information and documentation
• Follow up with architects, contractors, insurance brokers, and other project professionals
• Maintain project timelines, checklists, budgets, and development files
• Track outstanding items and ensure each project continues moving forward
• Coordinate backend development requirements through project completion
• Work with banks on funding draws and related timelines
• Provide administrative and operational support throughout the development process
• Proactively identify what is needed to keep projects moving forward

Qualifications

• 1-2 years of relevant real estate development or backend construction experience preferred
• Basic understanding of real estate development and construction processes, including plans, permits, and funding draws
• Highly organized with exceptional attention to detail
• Strong ability to manage paperwork, documentation, and follow-up
• Self-directed and able to learn new processes independently
• Strong problem-solving and critical-thinking skills
• Able to manage multiple projects, deadlines, and outstanding items