Project Coordinator

RWJBarnabas Health

New Brunswick (NJ)

On-site

USD 62,000 - 97,000

Full time

8 days ago

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Benefits offered by this job

Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Plans

Short & Long Term Disability

Life & Accidental Death Insurance

Tuition Reimbursement

Flexible Spending Accounts

Job summary

RWJBarnabas Health in New Jersey seeks a Project Coordinator to support the Planning, Design and Construction team. You will work with Project Managers, vendors, and internal teams to keep capital projects organized and on schedule.

Ideal candidates have a Bachelor's Degree and at least two years in a related role, with strong Microsoft Office skills and attention to detail. This is a salaried position based in New Brunswick, NJ with competitive benefits.

Qualifications

Bachelor's Degree or equivalent combination of education and experience required.
Minimum two years' experience as Project Coordinator/Project Administrator or similar role.
Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Healthcare environment or complex facilities experience preferred.

Responsibilities

Coordinate and deliver capital projects and special requests with Project Managers.
Create capital requests and upload documentation in the capital approval system.
Facilitate standard agreements and contracts with vendors and consultants.
Obtain quotes, prepare purchase orders, process invoices, and monitor payments.
Identify and resolve invoice, payment, and documentation discrepancies.
Create project reports from internal systems for reporting and retention.
Organize project documentation and maintain accurate records.

Skills

Microsoft Office Suite

Project coordination

Attention to detail

Multitasking

Education

Bachelor's Degree

Architecture/Engineering/Construction Management degree (preferred)

Tools

Kahua

Workfront

PeopleSoft

Bluebeam Revu

Job description

Project Coordinator

Job Title: Project Coordinator

Location: RWJ - New Brunswick

Department Name: Planning Design Construction

Req #: 0000258630

Status: Salaried

Shift: Day

Pay Range: $62,476.00 - $96,838.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Step into a high-impact role where your organizational skills, attention to detail, and ability to bring people and information together help turn capital projects into reality. As a Project Coordinator on the RWJBarnabas Health Planning, Design & Construction team, you'll work closely with Project Managers, internal teams, vendors, consultants, and other stakeholders to help keep projects organized, on schedule, and moving forward.

The Project Coordinator role may be the perfect fit for you if you enjoy bringing structure to complex projects, managing multiple priorities, and working with a variety of people and teams. If you're highly organized, detail-oriented, resourceful, and motivated by seeing projects come together, this opportunity offers the challenge, collaboration, and opportunity you're seeking.

As a Project Coordinator, a typical day might include the following:

Supporting Project Managers with the coordination and delivery of capital projects and special requests.
Creating capital requests and uploading supporting documentation within the capital approval system.
Facilitating standard agreements and contracts with vendors and consultants under the direction of Project Managers.
Obtaining quotes, preparing purchase order requisitions, processing invoices, and following up on payments and check requests.
Identifying and helping resolve invoice, payment, and documentation discrepancies.
Creating project reports by gathering and exporting information from internal capital, financial, and project management systems.
Organizing project documentation and maintaining accurate, current records to support reporting and record retention requirements.
Uploading project documents into applicable project management systems and ensuring information is properly filed and accessible.
Supporting project scheduling, logistics, and coordination activities to help projects remain on track.
Serving as a liaison between Project Managers, internal departments, vendors, consultants, and other external partners.
Coordinating minor moves and relocations associated with capital projects.
Recording meeting minutes and maintaining detailed notes, action items, and project information.
Responding to ad-hoc project requests and adapting to changing priorities as project needs evolve.

The Project Coordinator role might be for you if:

You enjoy keeping complex projects organized and ensuring important details don't fall through the cracks.
You are highly organized and take pride in accuracy, documentation, and follow-through.
You can manage multiple projects and competing deadlines while maintaining quality.
You communicate clearly and confidently with colleagues, leadership, vendors, consultants, and external partners.
You are comfortable working independently while knowing when to ask questions or seek guidance.
You are a problem-solver who can anticipate needs and help keep projects moving forward.
You enjoy building relationships and serving as a reliable resource for project teams.
You are comfortable working with data, project documentation, financial information, and multiple technology platforms.
You lead with integrity and are proud to represent the RWJBarnabas Health mission, vision, and values.

To be considered for this opportunity, you must have a Bachelor's Degree or equivalent combination of education and related experience. You must possess at least two years of experience as a Project Coordinator, Project Administrator, or in a similar role supporting an architectural, engineering, design, construction, or related organization. Experience coordinating multiple projects with firm deadlines and strong organizational skills and exceptional attention to detail is required. Must have proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and related applications and the ability to communicate, organize, interpret, and present project information to colleagues, leadership, end users, and external contacts. Preferred qualifications include a Bachelor's Degree in Architecture, Engineering, Construction Management, or a related field. Previous experience supporting projects in a healthcare environment or other complex facilities strongly preferred. Familiarity with project management and business systems such as Kahua, Workfront, and PeopleSoft and experience with PDF editing software such as Bluebeam Revu.

As part of our Planning, Design & Construction team, you'll have the opportunity to work alongside experienced Project Managers and professionals across architecture, engineering, construction, facilities, and healthcare operations. Your coordination, organization, and attention to detail will help transform plans into functional environments that support our patients, families, physicians, and employees.

If you're ready to bring your organization, problem-solving skills, and attention to detail to projects that make a difference, we invite you to join the RWJBarnabas Health team.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.