Real Estate Assistant

Compass; Miami (FL); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

Hybrid work model

Mentorship from team leads

10 paid holidays

Paid time off

Job summary

Compass in Miami seeks an organized Executive Assistant to support a top real estate team. You will manage schedules, emails, calls, CRM entries, and calendar coordination, handling contracts and listings from contract to close as needed.

This hybrid role offers 3 days remote, 2 days in office, with mentorship from team leads; bilingual English/Spanish is a plus.

Qualifications

• Experience in real estate operations, transaction coordination or executive assistance.
• Highly organized and detail-oriented with the ability to juggle many tasks at once.
• Clear, fast and professional communicator.
• Calm under pressure and proactive about solving problems.
• Comfortable with CRMs, calendars, Word/Excel and social media.
• Able to learn Compass CRM, Follow Up Boss, CINC, MLS, Luxury Presence, Slack and Trello.
• Able to draft listings, purchase agreements and addenda with agent oversight.
• Reliable transportation for occasional property visits.
• Bilingual (English/Spanish) is a plus.

Responsibilities

• Operations: Manage schedules, email, calls and texts; keep team calendar and CRM current.
• Transactions: Coordinate contracts, deadlines, inspections and listing prep from contract to close.
• Clients: Maintain relationships with buyers, sellers, tenants and landlords.
• Showings: Schedule showings, open houses and inspections; collect feedback.
• On-site support: Occasionally accompany showings or meet inspectors.
• Systems: Own SOPs and checklists; drive process improvements.
• Team: Take notes at meetings and flag priorities to leads.

Skills

Real estate operations

Transaction coordination

Executive assistance

Clear communicator

Education

Tools

Compass CRM

Follow Up Boss

CINC

MLS

Luxury Presence

Slack

Trello

Job description

Company Description

Compass is a real estate technology company offering a comprehensive, end-to-end platform that supports the entire home buying and selling process for agents and their clients. Since its founding in 2012, Compass has expanded to more than 22 regions across the United States, including major markets such as New York, Los Angeles, Chicago, San Francisco, Boston, Miami, and more.

We're a top-producing real estate team at Compass, with more than 10 years in the industry and over $300 million in sales. We represent buyers, sellers, landlords and tenants across South Florida. We're growing and looking for an organized Executive Assistant to keep the business running smoothly. You'll report directly to the team leads.

DETAILS:

• Hybrid: 3 days remote, 2 days in office each week (Flexible based on experience)
• Depending on performance and experience, this can grow to 4 days remote or fully remote
• You'll work from whichever of our Compass offices suits you best: Coral Gables, Coconut Grove, Miami Beach or Fort Lauderdale
• Monday–Friday, 9:00 AM–6:00 PM ET, with occasional flexibility for time-sensitive client matters

What You'll Do

• Operations: Manage schedules, email, calls and texts, and keep the team calendar and CRM current
• Transactions: Coordinate contracts, deadlines, inspections and listing prep from contract to close
• Clients: Keep buyers, sellers, past clients, tenants and landlords updated and well cared for
• Showings: Schedule showings, open houses and inspections, and gather feedback
• On-site support: Occasionally handle showings and walkthroughs, or meet inspectors and maintenance people at properties on our behalf
• Systems: Own the team's checklists and SOPs, and keep improving how we work
• Team: Take notes at weekly team meetings and flag daily priorities to the team leads

What We're Looking For

• Experience in real estate operations, transaction coordination or executive assistance
• Highly organized and detail-oriented, with the ability to juggle many tasks at once
• Clear, fast and professional communicator
• Calm under pressure and proactive about solving problems
• Comfortable with CRMs, calendars, Word/Excel and social media
• Able to learn Compass CRM, Follow Up Boss, CINC, MLS, Luxury Presence, Slack and Trello
• Able to draft listings, purchase agreements and addenda with agent oversight
• Reliable transportation for occasional property visits
• Bilingual (English/Spanish) is a plus

What We Offer

• $40,000–$50,000 per year. Starting pay depends on experience, and the upper end of the range is for candidates with significant relevant real estate or executive-assistant experience.
• 10 days of paid time off, plus 10 paid holidays
• Performance reviews every six months, with bonus eligibility
• Direct mentorship from experienced team leads and room to grow