Real Estate and Workplace Project Specialist

Wounded Warrior Project, Inc; United States; Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental, and vision coverage

Competitive pay

Mission-focused team environment

Job summary

Wounded Warrior Project, Inc. is seeking a Real Estate and Workplace Project Specialist to coordinate office renovations, relocations, and capital improvements across the organization’s real estate portfolio.

The role supports the Senior Real Estate and Workplace Lead by translating approved strategies into actionable project deliverables. The position involves day-to-day project coordination, vendor management, schedule and budget tracking, design documentation, and on-site execution support,

Qualifications

• Ability to read and interpret floor plans and construction drawings.
• Understanding of construction phases from design to closeout.
• Proficient in AutoCAD design and drafting.
• Strong project management skills with multiple projects.
• Excellent organizational and time management abilities.
• Strong written and verbal communication.

Responsibilities

• Support workplace and construction projects, including renovations, relocations, expansions, and capital improvements.
• Coordinate project schedules, milestones, deliverables, documentation, and status reporting with leadership.
• Assist procurement activities: vendor onboarding, contract administration, purchase orders, and invoice review.
• Track project budgets and expenses, flag variances, and support cost-control efforts.
• Coordinate move management, space requests, and hybrid work initiatives.
• Develop and maintain space layouts using AutoCAD and document finishes, furniture, and materials.
• Coordinate with architects, engineers, contractors, IT, security, and internal stakeholders for design alignment.
• Serve as day-to-day contact for vendors, contractors, and consultants, supporting RFPs, site visits, and issue tracking.
• Ensure projects follow safety, sustainability, and building codes.
• Support continuous improvement of workplace processes and documentation.
• Coordinate with internal stakeholders to ensure alignment and minimal disruption.
• Attend required training and meetings.

Skills

Floor plan reading

Construction process knowledge

Project management

Time management

Communication skills

Interpersonal collaboration

Vendor coordination

Tools

AutoCAD

Job description

Great benefits. Competitive pay. We know these are some of the things people look for in a job .

If you're the kind of person who believes that honoring and empowering our nation's veterans is more than just a cause - that it's a calling - then we're ready to meet you.

When you join Wounded Warrior Project® (WWP), you're committing to making a difference. We make a commitment to you, too - helping you to find that spark, ignite your passion to serve, and embark on a career with meaning and purpose.

At WWP™, we recognize our mission cannot be accomplished without our talented teammates, which is why we're proud to offer benefits such as:

• A flexible hybrid work schedule (three days in the office, two days' work from home)
• Full medical, dental, and vision coverage for both teammates AND family members
• Competitive pay and performance incentives
• A fun, mission-focused, and collaborative team environment

A mission that matters is just the beginning, so if you're ready to get started, we're ready for you.

The Wounded Warrior Project (WWP) Real Estate and Workplace Project Specialist plays a key role in the planning, coordination, and execution of workplace and construction projects across the organization's real estate portfolio. This position supports the Senior Real Estate and Workplace Lead by translating approved strategies, designs, and plans into actionable project deliverables. The Real Estate and Workplace Project Specialist is responsible for day-to-day project coordination, vendor management, schedule and budget tracking, design documentation, and on-site execution support for renovations, relocations, expansions, and capital improvement projects.

DUTIES & RESPONSIBILITIES

• Support the execution of workplace and construction projects, including office renovations, relocations, expansions, and capital improvements.
• Coordinate project schedules, milestones, deliverables, documentation, and status reporting in partnership with the Senior Real Estate & Workplace Lead to ensure projects are delivered on time, within budget, and with clear leadership visibility.
• Assist with procurement activities, including vendor onboarding, contract administration, purchase orders, and invoice review.
• Track project budgets and expenses, flag variances, and support cost-control efforts.
• Coordinate move management, space requests, and workplace initiatives related to hybrid work, space sharing, employee experience, and the integration of WWP branding, graphics, and wayfinding elements, ensuring alignment with established standards and approved plans.
• Develop and maintain test fits, space plans, floor plans, elevations, and workplace layouts using AutoCAD; support the selection and documentation of interior finishes, furniture, fixtures, and materials; track seating, occupancy, and utilization data; and support portfolio-wide space planning analysis and reporting.
• Support design and document coordination across architects, engineers, contractors, IT, security, and internal stakeholders, including the review of architectural drawings, construction documents, shop drawings, product submittals, material samples, and consultant deliverables to ensure alignment with design intent, standards, and specifications.
• Serve as the day-to-day point of contact for vendors, contractors, furniture dealers, and consultants, supporting RFPs, vendor evaluations, construction administration, site visits, issue tracking, punch lists, and closeout documentation.
• Ensure projects follow organizational standards, safety requirements, sustainability goals, and applicable building codes.
• Support the continuous improvement of workplace processes, templates, and documentation.
• Coordinate with internal stakeholders across departments to ensure alignment, clear communication, and minimal disruption during projects.
• Attend and actively participate in required training and/or meetings, including but not limited to New Teammate Orientation, WWP Cares, ASIST Suicide Prevention training, Leadership training, culture/team based training, or departmental huddles.
• Other related duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES

• Demonstrated ability to read and interpret floor plans and construction drawings.
• Working understanding of construction process phases, including preliminary design, construction document preparation, construction administration, and project closeout.
• Proficient in using AutoCAD design and drafting technology.
• Strong project management skills, including the ability to manage multiple complex projects simultaneously and deliver results on time and within budget.
• Strong organizational and time management skills, with a demonstrated ability to be flexible, adapt to changing priorities, and meet deadlines.
• Excellent written and verbal communication skills.
• Strong interpersonal skills, with the ability to collaborate effectively across diverse teams, senior leadership, and external vendors, building strong working re