Real Estate Administrator

Burr & Temkin; Seattle (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

Burr & Temkin, a boutique real estate firm specializing in transportation industry properties across the United States, seeks a Real Estate Administrator for the Greater Seattle Area. The role supports brokerage and property management through scheduling, document preparation, and coordination of real estate transactions and portfolio records.

The responsibilities include managing lease and property files, preparing reports, assisting with marketing materials and listings, and maintaining

Qualifications

• Strong communication and customer service to interact professionally with clients, partners, and internal teams.
• Experience or interest in property management and lettings, including lease administration.
• Proficiency in administrative tasks: scheduling, document management, and reporting.
• Excellent organization, attention to detail, and ability to manage multiple deadlines.
• On-site work in the Greater Seattle Area with regional team collaboration.
• Experience in commercial real estate or transportation-related real estate services is a plus.

Responsibilities

• Manage lease and property files and maintain portfolio records.
• Prepare reports and assist with marketing materials and listings.
• Maintain databases and CRM systems; ensure accurate documentation.
• Communicate with clients, landlords, tenants, and internal teams to handle inquiries.
• Coordinate property showings and support ongoing transactions.
• Provide general administrative support: correspondence, deadlines tracking, due diligence.
• Ensure organized documentation for transportation-related real estate projects.

Skills

Communication

Customer Service

Property Management

Administrative Support

Scheduling & Coordination

CRM & Data Management

Education

High School Diploma

Associate or Bachelor's in Business/Real Estate

Tools

MS Office

CRM tools

Job description

Company Description

Burr & Temkin is a boutique real estate firm specializing exclusively in transportation industry properties across the United States. With multiple regional offices and experts in each territory, the firm offers consultative and transactional services for sectors such as LTL, TL, 3PL, Final Mile, Distribution, Intermodal, Drayage, Small Package, and Warehousing. Burr & Temkin’s team is known for deep market knowledge, trend monitoring, and long-standing relationships with operators, developers, investors, and owners. The company provides comprehensive corporate real estate services, including warehousing, tenant and landlord representation, site selection, build-to-suit projects, sale/leaseback, consulting, research, portfolio and lease administration, and property management. Clients work directly with dedicated regional partners and are supported by a collaborative, candid, and client-focused team.

Role Description

The Real Estate Administrator role is a full-time, on-site position based in the Greater Seattle Area. This role supports brokerage and property management activities through scheduling, document preparation, and coordination of real estate transactions and portfolio records. Responsibilities include managing lease and property files, preparing reports, assisting with marketing materials and listings, and maintaining databases and CRM systems. The Real Estate Administrator will communicate with clients, landlords, tenants, and internal team members to handle inquiries, coordinate property showings, and support ongoing transactions. The role also involves general administrative assistance such as managing correspondence, tracking deadlines, supporting due diligence activities, and ensuring accurate, organized documentation for transportation-related real estate projects.

Qualifications

• Strong Communication and Customer Service skills to interact professionally with clients, partners, and internal teams.
• Experience or demonstrated interest in Property Management and Lettings, including lease administration and coordination of property-related activities.
• Proficiency in Administrative Assistance, including scheduling, document management, report preparation, and use of office software (e.g., MS Office, CRM tools).
• Excellent organizational skills, attention to detail, and ability to manage multiple deadlines in a fast-paced environment.
• Ability to work on-site in the Greater Seattle Area and collaborate effectively with a regional team.
• Prior experience in commercial real estate, transportation industry, or corporate real estate services is beneficial.
• High school diploma required; associate or bachelor’s degree in Business, Real Estate, or a related field is preferred.