Real Estate Administrator

Healthpeak Properties, Inc.; Dallas (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

A property management firm in Dallas, Texas, is seeking a Real Estate Administrator to assist in managing outpatient medical properties. The ideal candidate will have a high school diploma, at least 2 years of commercial property management experience, and proficiency in software like MRI and Yardi. Responsibilities include responding to tenant inquiries, maintaining records, and managing invoices. This is an excellent opportunity for candidates with strong communication and organizational skills.

Qualifications

• Minimum of 2 years previous commercial property management experience.
• Experience in real estate accounting and familiarity with the monthly accounting cycle.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Assist in directing and coordinating activities of on-site outpatient medical property management.
• Respond to inquiries and manage tenant needs.
• Maintain inventory of office supplies and vendor compliance.

Skills

Interpersonal skills

Customer service skills

Communication skills

Ability to work independently

Education

High school diploma

Associate's or Bachelor's degree

Tools

MRI software

Yardi software

MS Word

MS Excel

MS PowerPoint

Outlook

Job description

Real Estate Administrator

POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on‑site outpatient medical property management. This person will effectively implement procedures, cost controls, and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

• Answer management phones and assist with tenant needs.
• Respond to inquiries by providing routine information or taking and delivering messages.
• Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports.
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for compliance with contracts and certificates of insurance.
• Assist with preparing and administering service agreements.
• Establish and maintain record‑keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents.
• Responsible for accounts payable, accounts receivable, and reporting.
• Organize and code invoices.
• Assist Chief Engineer with updating the electrical analysis worksheet as utility invoices are received.
• Issue purchase orders, track, and assign the POs to invoices as they are processed for payment.
• Compile and review tenant billings and other miscellaneous charges.
• Provide management team with aged delinquency reports and send delinquency letters.

POSITION REQUIREMENTS

• Minimum high‑school education required; Associate’s or Bachelor’s degree preferred.
• Minimum of 2 years previous commercial property management experience.
• Experience with MRI and Yardi software.
• Previous experience in real estate accounting and familiarity with the monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases.
• Professional demeanor and excellent interpersonal and customer‑service skills.
• Have reliable transportation and a valid driver’s license.
• Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.
• Excellent communication skills, both verbal and written.
• Ability to work independently.