Real Estate Administrator

Healthpeak Properties, Inc.; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Healthpeak Properties, Inc. is seeking a Property Administrator to support our Nashville portfolio. You will coordinate events, manage vendor contracts, and maintain tenant and property records while assisting with accounting functions.

Key duties include AP/AR processing, tenant communications, and assisting property managers with contract entries. Strong MS Word/Excel skills and reliable transportation are required for on-site work.

Qualifications

• Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred.
• Experience with commercial property management and real estate accounting is advantageous.
• Strong communication and customer service skills are essential.

Responsibilities

• Coordinate events and manage vendor contracts and COI documents.
• Handle accounts payable and accounts receivable and prepare reports.
• Maintain tenant files, property records, and filing systems; support property managers with contracts in Quickbase.
• Interact with tenants to address issues related to janitorial, maintenance, or accounting matters.
• Assist with AR collections and tracking delinquency letters.
• Run reports to ensure work orders are completed timely and accurately.

Skills

Communication skills

Customer service

Independence

Reliability

Education

High school diploma or GED

Associate’s or Bachelor’s degree preferred

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers throughout the country.

POSITION RESPONSIBILITIES

• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
• Maintain inventory of office supplies and property staff directory
• Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors
• Assist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
• Responsible for accounts payable, accounts receivable and reporting
• Maintain property files in Box/Compass/etc.
• Assist PM’s with entering new contracts into Quickbase for TI, Capital and Insurance related projects
• Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc.
• Occasionally assist Property Manager with AR collections
• Obtain and track expired Tenant COI’s
• Run reports in Strideto ensure work orders are completed in a timely and satisfactory manner
• Compiling and reviewing Tenant Billings and other miscellaneous charges
• Provide management team with aged delinquency reports and send delinquency letters
• Additional miscellaneous items as requested by Management

POSITION REQUIREMENTS

• Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred
• Previous exposure tocommercial property management
• Experience with Yardi software preferred
• Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
• Possess professional demeanor and excellent interpersonal and customer service skills
• Have access to reliable transportation and maintain a valid driver's license
• Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
• Excellent communication skills, both verbal and written
• Ability to work independently
• On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

This employer participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.