Commercial Assistant Property Manager

Healthpeak Properties, Inc.; San Francisco, Northern (CA, KY); Hybrid; USD 85,000 - 95,000; Full time

Job summary

Healthpeak Properties, Inc. is seeking an experienced property manager to oversee day-to-day operations for its SF portfolio. You will maintain tenant relations, coordinate maintenance, and monitor financial performance across assigned properties.

Responsibilities include reviewing invoices, preparing budgets, and supporting monthly financials with data-driven insights. A 3+ year track record in commercial real estate and a related degree are preferred.

Qualifications

• Bachelor’s degree or equivalent in a related field is required/preferred.
• Experience in commercial real estate property management is preferred.
• Strong analytical and financial data analysis capabilities are a plus.

Responsibilities

• Develop and maintain working relationships with tenants and decision-makers.
• Coordinate and implement tenant outreach programs.
• Address tenant concerns quickly and professionally.
• Attend regular meetings with Senior Property Manager and key tenants.
• Monitor work orders and preventative maintenance tasks; analyze trends.
• Review, code, submit and track vendor invoices.
• Prepare purchase orders and service agreements.
• Maintain up-to-date data including tenant contact information and lease files.
• Coordinate tenant survey process and annual action plans.
• Maximize recoverable income on a property-by-property basis.
• Prepare tenant billings and monitor accounts receivable.
• Develop and manage property budgets and a 5-year capital plan.
• Inspect properties and make data-driven recommendations.
• Coordinate market data collection including rents and operating expenses.
• Oversee pre- and post-move-in processes and vendor coordination.
• Travel up to 15% as needed.
• Attendance is an essential function.

Skills

Multitasking

Communication skills

Team collaboration

Attention to detail

Education

Bachelor’s degree in Marketing, Business, Real Estate, Finance, or Accounting

Professional designation (BOMA, IREM, or CCIM) preferable

Tools

PowerPoint

Excel PivotTables

VLOOKUP

Teams

Zoom

Data Tables

Job description

Headquartered in Denver, Colorado, Healthpeak (NYSE: DOC) is a nationwide, fully integrated Real Estate Investment Trust (REIT) and a proud S&P 500 company. Together we build, own, and operate world-class facilities for healthcare Discovery and Outpatient Care ("DOC"). Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings and Lab and Life Science facilities fuel innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value.

POSITION RESPONSIBILITIES

Responsibilities include but are not limited to:

• Develop and maintain working relationships with tenants and decision-makers
• Coordination and implementation of portfolio-specific tenant outreach programs
• Address tenant concerns quickly, professionally, and economically
• Attend regular meetings with Senior Property Manager and key tenants to review property operations
• Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
• Review, code, submit and track vendor invoices
• Prepare purchase orders and service agreements
• Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks
• Coordinate tenant survey process, including annual action plan implementation
• Maximize recoverable income on a property-by-property basis
• Prepare tenant billings
• Monitor and collect accounts receivables from tenants
• Work with the Senior Property Manager to develop and manage operations within each respective property budget
• Assist and support the Senior Property Manager in the preparation of monthly property financials
• Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan
• Inspect properties on a consistent basis and make recommendations based upon data collected
• Assist with collection and coordination of market data, including market rents and operating expense estimates
• Coordinate all phases of pre- and post-move in process
• Oversee projects as requested by Senior Property Manager
• Schedule meetings with vendors, and facility maintenance teams as needed
• Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
• Regularly review receivable reports and follow up on delinquent payments
• Performs other duties as assigned by Senior Property Manager and Regional Property Manager
• Perform all duties assigned to the Senior Property Manager in their absence
• Ability to travel 15%
• Attendance is an essential function of the job

POSITION REQUIREMENTS

• Bachelor’s degree in Marketing, Business, Real Estate, Finance, and/or Accounting preferred
• Professional designation from BOMA, IREM, or CCIM is preferred
• Minimum of 3 years of experience in commercial real estate property management
• Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred
• Ability to multi-task and prioritize tasks
• Experience in the analysis of operational and financial data
• Possess strong initiative and sense of personal responsibility
• Ability to establish and maintain rapport with business community and interact with various levels of professionals
• Excellent organizational, written, and verbal communication skills
• Base Salary (based upon, and subject to, candidate experience): $85,000- $95,000