Real Estate Administrator

Floor & Decor; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Floor & Decor is seeking a Real Estate Administrator to support the Senior Manager, Lease Administration & Audit. You will coordinate real estate activities and abstract documents into the real estate management database, serving as a liaison with internal departments, landlords, and vendors.

This role emphasizes data integrity, timely actions, and ongoing lease compliance to ensure smooth property operations and accurate record-keeping for all locations in the portfolio.

Qualifications

• Bachelor’s Degree and 2 years of commercial retail real estate experience with departmental coordination.
• Proficiency with lease administration software, Lucernex preferred.
• Strong written and verbal skills.
• High level of proficiency with Microsoft Office Suite.
• Attention to detail with strong organization and multi-task follow-up.

Responsibilities

• Maintain property tax database and records with data integrity.
• Process property tax payments accurately and on schedule.
• Track tenant allowances and construction reimbursements from landlords.
• Track lease default notices and respond to cures.
• Manage elevated maintenance correspondence and landlord responses.
• Abstract lease and governing documents into Lucernex with key dates and terms.
• Reviews documents for compliance and accuracy.
• Assist with Lucernex contact table and ownership changes.
• Assist with Occupancy Cost Audits to ensure lease compliance.
• Provide general administrative support to the team.

Skills

Lease administration

Lucernex

Microsoft Office

Written communication

Verbal communication

Attention to detail

Education

Bachelor’s Degree

Tools

Lucernex

Microsoft Office Suite

Job description

Your Work Matters

The Real Estate Administrator will work closely with the Senior Manager, Lease Administration & Audit to support the operational needs of the department. Responsibilities include coordination of real estate activities necessary to provide for the timely functions of administration and compliance of the lease including abstraction of all pertinent documents into the real estate management database. This role serves as a liaison with internal departments (real estate, construction, facilities, accounts payable, legal and operations) as well as landlords and vendors.

You'll Be Successful With

• Bachelor’s Degree and 2 years of commercial retail real estate experience and departmental coordination, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.
• Proficiency with lease administration software, Lucernex preferred.
• Strong written and verbal skills.
• High level of proficiency with Microsoft Office Suite.
• Attention to detail with high level of organization and follow-up on multiple tasks in a fast-paced environment.

Your Day Consist Of

• Maintain the property tax database and records; ensure data integrity for parcels, assessments, payments, and appeal status.
• Process property tax payments accurately and on schedule to avoid penalties and interest.
• Track and collect tenant allowance and construction reimbursements due from landlords; prepare and submit reimbursement packages, monitor outstanding balances.
• Track lease default notices and manage timely responses to cure or resolve defaults and maintain accurate records of status.
• Manage elevated maintenance correspondence, including tracking landlord responses through resolution.
• Monitor, manage, and respond to correspondence in the Lease Administration mailbox, ensuring inquiries are routed to the appropriate party in a timely manner.
• Abstract lease and governing documents into Lucernex including key dates, maintenance responsibilities, covenants, insurance requirements, financial obligations and terms for all locations in the portfolio.
• Reviews documents for compliance and accuracy.
• Track critical dates for all locations in the portfolio.
• Assist as needed with maintenance of the Lucernex contact table including confirmation of ownership changes and the setup of Rent vendors.
• Assist as needed with Occupancy Cost Audits to ensure compliance with the lease.
• Provide general administrative support to team.

Benefits & Rewards

• Bonus opportunities & career advancement opportunities at every level
• Programs that help you reach your financial goals: 401k with company match, Employee Stock Purchase Plan, and Referral Bonus Program
• Medical, Dental, Vision, Life, and other Insurance Plans (subject to eligibility criteria)

Work-life Balance, Including

• Paid vacation and sick time for eligible associates
• Paid holidays plus a personal holiday
• Paid Volunteer Time Off that starts on Day 1

Equal Employment Opportunity

Floor & Decor provides equal employment opportunities to all associates and applicants without regard to age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, disability, veteran status, genetic information, ethnicity, citizenship, or any other category protected by law.

This policy applies to all areas of employment, including recruitment, testing, screening, hiring, selection for training, upgrading, transfer, demotion, layoff, discipline, termination, compensation, benefits and all other privileges, terms and conditions of employment. This policy and the law prohibit employment discrimination against any associate or applicant on the basis of any legally protected status outlined above.

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