Raleigh Legal Office Coordinator & Secretary

Fisher & Phillips; Raleigh (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Job summary

Fisher Phillips, a premier international labor and employment law firm, is seeking an Office Coordinator/Legal Secretary to support our Raleigh attorneys and help launch the new Raleigh office. This role blends secretarial duties with office coordination and may include remote pre-launch training and onboarding.

You will handle scheduling, document preparation, billing support, travel arrangements, vendor coordination, and calendar management, ensuring timely client service.

Qualifications

• 3 years of experience as a legal secretary and 5 years in a legal or professional services firm.
• Advanced working knowledge of Word, Excel, PowerPoint and Outlook.
• Ability to develop, implement and maintain systems to promote organization and efficiency.
• Ability to apply and/or communicate knowledge of client-specific billing guidelines and restrictions.
• Ability to adapt to fluctuations in workload and changes in responsibilities.
• Working knowledge of court e-Filing requirements (e.g., Pacer, ECF).
• Working knowledge of general accounting procedures.
• Demonstrates strategic thinking, problem solving and decision-making skills.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinates with building management on day-to-day issues such as building security, HVAC, emergency preparedness and general tenant issues.
• Coordinates the purchase of routine office supplies and concessions with approved vendors.
• Coordinates daily mail sorting - both incoming and outgoing; arranges for courier and/or messenger pickups and deliveries, as needed.
• Works collaboratively with the IT team to resolve technical issues that may occur in the office.
• Maintains schedule and sets up conference rooms and visitor offices; manage catering requests for client and other meetings.
• Assists with organizing coverage for scheduled and unscheduled staff absences.
• Assists with trade show planning and logistics; provides general assistance with business development activities.
• Assists with onboarding and integration of new staff and attorneys.
• Updates office procedure manual as required.
• Drafts and formats correspondence, briefs and other legal documents.
• Reviews and ensure accuracy of vendor invoices; timely submittal of invoices and check requests.
• Accurately enters, reviews and revises timesheets.
• Files court documents accurately and timely, following federal, state and judge specific requirements.
• Proofreads all documents to ensure accuracy and completeness.
• Maintains and follows-up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems.
• Maintains updated client files, including paper-based and electronic files; complies with office policies regarding file management and recordkeeping.
• Participates in the timely review and submission of pre-bills and/or client bills.
• Organizes travel for assigned attorneys and completes expense reimbursements in a timely manner.

Skills

Legal secretarial experience

MS Office proficiency

Administrative systems

Time management

Tools

Microsoft Office Suite

Job description

Fisher Phillips, a premier international labor and employment law firm, is seeking an Office Coordinator/Legal Secretary to support our Raleigh attorneys and help launch the new Raleigh office. This role blends secretarial duties with office coordination and may include remote pre-launch training and onboarding.

You will handle scheduling, document preparation, billing support, travel arrangements, vendor coordination, and calendar management, ensuring timely client service.