Office Coordinator/Legal Secretary

Fisher Phillips LLP; Raleigh (NC); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k with profit sharing

Paid time off and holidays

Telehealth services

Job summary

Fisher Phillips LLP in Raleigh seeks an Office Coordinator/Legal Secretary to support attorneys and coordinate daily operations as the Raleigh office launches. This role combines correspondence, document drafting, and calendar management with building and IT coordination.

The position includes onboarding new staff, managing invoices, and assisting with client bills and travel reimbursements. Strong Word/Excel/Outlook skills are essential, with prior law-firm experience preferred.

Qualifications

• 3 years of experience as a legal secretary
• 5 years of experience in a legal or professional services firm
• Advanced working knowledge of Word, Excel, PowerPoint and Outlook
• Ability to develop, implement and maintain systems to promote organization and efficiency
• Ability to apply and/or communicate knowledge of client billing guidelines

Responsibilities

• Provide dual support: secretarial duties for attorneys and office coordination under Office Administrator
• Coordinate office operations for the Raleigh location including vendor management and supplies
• Manage schedules, conference rooms, and visitor offices; handle catering requests
• Assist with onboarding, travel arrangements, and expense reimbursements
• Prepare and format legal documents; review vendor invoices and time entry
• Maintain client files and calendar deadlines; assist with pre-bills and client bills

Skills

Legal secretary

Office administration

Billing knowledge

Tools

Word

Excel

PowerPoint

Outlook

E-filing

Job description

Raleigh Full time On Site Fisher Phillips a premier international labor and employment law firm is seeking a skilled and experienced Office CoordinatorLegal Secretary to join our team. In this essential role you will help ensure the smooth operation of our services directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

Key Responsibilities This position entails providing dual support in both secretarial duties for attorneys and office coordination including under the oversight of the Office Administrator helping to launch Fisher Phillips new Raleigh office Prior to the office opening the Office CoordinatorLegal Secretary may provide remote support for training and onboarding start up activities and operational preparation Once the office opens the role will provide substantial on site support as the primary administrative and legal secretarial resource for the Raleigh location.

• Office Support Coordinates with building management on day to day issues such as building security HVAC emergency preparedness and general tenant issues.
• Coordinates the purchase of routine office supplies and concessions with approved vendors.
• Coordinates daily mail sorting both incoming and outgoing; arranges for courier andor messenger pickups and deliveries as needed.
• Works collaboratively with the IT team to resolve technical issues that may occur in the office.
• Maintains schedule and sets up conference rooms and visitor offices; manage catering requests for client and other meetings.
• Assists with organizing coverage for scheduled and unscheduled staff absences.
• Assists with trade show planning and logistics; provides general assistance with business development activities.
• Assists with onboarding and integration of new staff and attorneys.
• Updates office procedure manual as required.
• Secretarial Drafts and formats correspondence briefs and other legal documents.
• Reviews and ensure accuracy of vendor invoices; timely submittal of invoices and check requests.
• Accurately enters reviews and revises timesheets.
• Files court documents accurately and timely following federal state and judge specific requirements.
• Proofreads all documents to ensure accuracy and completeness.
• Maintains and follows up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems.
• Maintains updated client files including paper based and electronic files; complies with office policies regarding file management and recordkeeping.
• Participates in the timely review and submission of pre bills andor client bills.
• Organizes travel for assigned attorneys and completes expense reimbursements in a timely manner.

Requirements

• 3 years of experience as a legal secretary and 5 years of experience in a legal or professional services firm.
• Advanced working knowledge of Word Excel PowerPoint and Outlook.
• Ability to develop implement and maintain systems to promote organization and efficiency.
• Ability to apply andor communicate knowledge of client specific billing guidelines and restrictions.
• Ability to adapt to fluctuations in workload and changes in responsibilities.
• Working knowledge of court e Filing requirements eg Pacer ECF.
• Working knowledge of general accounting procedures.
• Demonstrates strategic thinking problem solving and decision making skills.
• Excellent verbal and written communication skills.

Why Join Us

At Fisher Phillips we recognize that exceptional talent is the foundation of our success enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways. We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health dental and vision insurance a 401k with profit sharing generous paid time off and holidays. Your well being is our priority. We offer 247 telehealth services a variety of wellness programs and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips youll find a workplace that values your health happiness and continued professional development. To learn more about our firm visit us at wwwfisherphillipscom.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants regardless of race ethnicity religion sex including related medical conditions gender sexual orientation national origin citizenship status veteran status marital status pregnancy age disability or any other protected status in compliance with all applicable laws.

The statements in this position description are not necessarily all inclusive Additional duties and responsibilities may be assigned and requirements may vary from time to time Relocation costs are not covered.