Experienced Legal Secretary – Litigation Support & E-Filing

Fisher & Phillips; Berkeley Heights (NJ); Hybrid; USD 52,000 - 74,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Holidays

Telehealth

Job summary

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled Legal Secretary to support our attorneys and ensure efficient operation of the firm’s services.

Responsibilities include formatting and filing legal documents, managing calendars, timekeeping, travel, reimbursements, and vendor invoices, all while upholding our commitment to excellence and client service in a hybrid New Jersey environment.

Qualifications

• Minimum high school diploma; college degree preferred.
• At least five years of legal secretary experience.
• Experience with Pacer, ECF, Aderant Expert Time, Docketing Software, and Concur.
• Knowledge of legal terminology, documents, and processes in Litigation.
• Proficient with MS Office, document management systems, time entry, e-filing, and databases.
• Dictation transcription using BigHand; strong proofreading and deadline discipline.

Responsibilities

• Format briefs, pleadings, and other legal documents.
• File with state and federal courts (e-filing; NJ/NY).
• Proofread documents for accuracy before distribution or filing.
• Update and maintain client files.
• Manage attorney calendars using Outlook and Aderant Milana.
• Coordinate travel arrangements for assigned attorneys.
• Transcribe, enter, review, and revise timekeeper timesheets with litigation codes.
• Prepare attorney reimbursements and mileage.
• Review vendor invoices and submit for payment.
• Organize attorney notes and filing in document management software.

Skills

Legal terminology

Transcription (BigHand)

Calendar management

MS Office

Education

High school diploma

College degree preferred

Tools

Pacer

ECF

Aderant Expert Time

Docketing software

Concur

Job description

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled Legal Secretary to support our attorneys and ensure efficient operation of the firm’s services.

Responsibilities include formatting and filing legal documents, managing calendars, timekeeping, travel, reimbursements, and vendor invoices, all while upholding our commitment to excellence and client service in a hybrid New Jersey environment.