Office Coordinator/Legal Secretary

Fisher & Phillips; Raleigh (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Job summary

Fisher Phillips, a premier international labor and employment law firm, is seeking an Office Coordinator/Legal Secretary to support our Raleigh attorneys and help launch the new Raleigh office. This role blends secretarial duties with office coordination and may include remote pre-launch training and onboarding.

You will handle scheduling, document preparation, billing support, travel arrangements, vendor coordination, and calendar management, ensuring timely client service.

Qualifications

• 3 years of experience as a legal secretary and 5 years in a legal or professional services firm.
• Advanced working knowledge of Word, Excel, PowerPoint and Outlook.
• Ability to develop, implement and maintain systems to promote organization and efficiency.
• Ability to apply and/or communicate knowledge of client-specific billing guidelines and restrictions.
• Ability to adapt to fluctuations in workload and changes in responsibilities.
• Working knowledge of court e-Filing requirements (e.g., Pacer, ECF).
• Working knowledge of general accounting procedures.
• Demonstrates strategic thinking, problem solving and decision-making skills.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinates with building management on day-to-day issues such as building security, HVAC, emergency preparedness and general tenant issues.
• Coordinates the purchase of routine office supplies and concessions with approved vendors.
• Coordinates daily mail sorting - both incoming and outgoing; arranges for courier and/or messenger pickups and deliveries, as needed.
• Works collaboratively with the IT team to resolve technical issues that may occur in the office.
• Maintains schedule and sets up conference rooms and visitor offices; manage catering requests for client and other meetings.
• Assists with organizing coverage for scheduled and unscheduled staff absences.
• Assists with trade show planning and logistics; provides general assistance with business development activities.
• Assists with onboarding and integration of new staff and attorneys.
• Updates office procedure manual as required.
• Drafts and formats correspondence, briefs and other legal documents.
• Reviews and ensure accuracy of vendor invoices; timely submittal of invoices and check requests.
• Accurately enters, reviews and revises timesheets.
• Files court documents accurately and timely, following federal, state and judge specific requirements.
• Proofreads all documents to ensure accuracy and completeness.
• Maintains and follows-up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems.
• Maintains updated client files, including paper-based and electronic files; complies with office policies regarding file management and recordkeeping.
• Participates in the timely review and submission of pre-bills and/or client bills.
• Organizes travel for assigned attorneys and completes expense reimbursements in a timely manner.

Skills

Legal secretarial experience

MS Office proficiency

Administrative systems

Time management

Tools

Microsoft Office Suite

Job description

(Raleigh, Full-time, On-Site)

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Office Coordinator/Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

This position entails providing dual support in both secretarial duties for attorneys and office coordination, including, under the oversight of the Office Administrator, helping to launch Fisher Phillips’ new Raleigh office. Prior to the office opening, the Office Coordinator/Legal Secretary may provide remote support for training and onboarding, start-up activities, and operational preparation. Once the office opens, the role will provide substantial on-site support as the primary administrative and legal-secretarial resource for the Raleigh location. Key responsibilities include:

Office Support

• Coordinates with building management on day-to-day issues such as building security, HVAC, emergency preparedness and general tenant issues.
• Coordinates the purchase of routine office supplies and concessions with approved vendors.
• Coordinates daily mail sorting - both incoming and outgoing; arranges for courier and/or messenger pickups and deliveries, as needed.
• Works collaboratively with the IT team to resolve technical issues that may occur in the office.
• Maintains schedule and sets up conference rooms and visitor offices; manage catering requests for client and other meetings.
• Assists with organizing coverage for scheduled and unscheduled staff absences.
• Assists with trade show planning and logistics; provides general assistance with business development activities.
• Assists with onboarding and integration of new staff and attorneys.
• Updates office procedure manual as required.

Secretarial

• Drafts and formats correspondence, briefs and other legal documents.
• Reviews and ensure accuracy of vendor invoices; timely submittal of invoices and check requests.
• Accurately enters, reviews and revises timesheets.
• Files court documents accurately and timely, following federal, state and judge specific requirements.
• Proofreads all documents to ensure accuracy and completeness.
• Maintains and follows-up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems.
• Maintains updated client files, including paper-based and electronic files; complies with office policies regarding file management and recordkeeping.
• Participates in the timely review and submission of pre-bills and/or client bills.
• Organizes travel for assigned attorneys and completes expense reimbursements in a timely manner.

Requirements

• 3 years of experience as a legal secretary and 5 years of experience in a legal or professional services firm.
• Advanced working knowledge of Word, Excel, PowerPoint and Outlook
• Ability to develop, implement and maintain systems to promote organization and efficiency.
• Ability to apply and/or communicate knowledge of client-specific billing guidelines and restrictions.
• Ability to adapt to fluctuations in workload and changes in responsibilities.
• Working knowledge of court e-Filing requirements (e.g., Pacer, ECF).
• Working knowledge of general accounting procedures.
• Demonstrates strategic thinking, problem solving and decision-making skills.
• Excellent verbal and written communication skills.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.