Rail Services Program Administrator

SET Environmental Inc; New Hope (MN); On-site; USD 48,000 - 64,000; Full time

Job summary

SET Environmental Inc. in Minnesota is seeking a Rail Services Program Administrator to support the Rail Services Program Lead by handling administrative, invoicing, and compliance tasks for railroad service events.

You will generate invoices, track safety requirements, maintain training records, prepare post-job reports, and collaborate with railroad clients and internal teams to ensure accurate documentation and timely service delivery.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Experience working with railroad clients preferred.
• Strong attention to detail and ability to meet deadlines.
• Proficiency with standard office software and invoicing/reporting tools.
• Effective written and verbal communication skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Generate and submit timely customer invoices in accordance with railroad-specified requirements
• Manage submittal of invoices to the various 3rd party platforms utilized by SET's rail services clients
• Track and communicate railroad-specific safety and compliance requirements
• Maintain training compliance records and notifications
• Generate and submit timely post-job reports for railroad service events
• Collaborate with internal teams and railroad clients to support smooth service delivery and accurate record-keeping
• Perform other related administrative duties as assigned by the Rail Services Program Lead
• Perform other miscellaneous duties as necessary

Skills

Attention to detail

Deadline-driven

Verbal communication

Independent worker

Multitasking

Education

High school diploma or equivalent

College degree preferred

Tools

Invoicing software

Reporting tools

Office software

Job description

POSITION DESCRIPTION

A Rail Services Program Administrator at SET Environmental supports the Rail Services Program Lead by managing key administrative, compliance, and reporting functions related to railroad service events. This role ensures timely invoicing, adherence to railroad-specific safety and compliance standards, and accurate post-job documentation and is responsible to:

• Generate and submit timely customer invoices in accordance with railroad-specified requirements
• Manage submittal of invoices to the various 3rd party platforms utilized by SET's rail services clients
• Track and communicate railroad-specific safety and compliance requirements
• Maintain training compliance records and notifications
• Generate and submit timely post-job reports for railroad service events
• Collaborate with internal teams and railroad clients to support smooth service delivery and accurate record-keeping
• Perform other related administrative duties as assigned by the Rail Services Program Lead
• Perform other miscellaneous duties as necessary

POSITION REQUIREMENTS

• High school diploma or equivalent required; college degree preferred
• Previous experience working with railroad clients preferred
• Strong attention to detail and ability to meet deadlines
• Proficiency with standard office software and invoicing/reporting tools
• Effective written and verbal communication skills
• Ability to work independently and manage multiple priorities