Rail Coordinator III

Airswift; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Airswift is seeking a Rail Coordinator III to support rail fleet maintenance operations in a fast-paced environment at our Houston office. This role focuses on data accuracy, shop coordination, and use of transportation management systems to drive timely repairs and compliant records.

You will liaise with repair shops, lessors, and internal logistics to ensure smooth execution, manage multiple priorities, and maintain meticulous documentation across all active rail projects.

Qualifications

• 2+ years of experience in rail logistics or transportation operations.
• Experience with rail car shop trips, repair estimates and invoices.
• Experience using Transportation Management Systems in operations.
• Strong attention to detail and accurate record-keeping.

Responsibilities

• Support rail fleet maintenance activities and coordinate shop trips.
• Maintain compliance-related records and documentation.
• Coordinate communication between repair shops, lessors and internal logistics.
• Assist in data accuracy and reporting for ongoing rail projects.

Skills

TMS knowledge

MS Office (Excel/Word/Outlook)

Attention to detail

Multitasking

Effective communication

Organisational skills

Initiative and urgency

Education

Associate’s degree in Supply Chain

Bachelor’s degree in Supply Chain

High school diploma or equivalent

Tools

SAP

MyGatx

LinkNet

TMS

Job description

Job Title: Rail Coordinator III

Duration: 1 year

Schedule: 5/40

Location: Houston office (On-site)

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.

Role Overview:

This opportunity supports rail fleet maintenance operations in a fast-paced transportation environment, with a strong focus on data accuracy, shop coordination, and transportation management systems. The role plays an important part in managing rail car shop activity, maintaining compliance-related records, and supporting communication between repair shops, lessors, and internal logistics stakeholders. This position would suit candidates with experience in rail logistics, fleet maintenance, or transportation operations who are highly organised and detail focused.

Required Education:

• High school diploma or equivalent.

Required Experience:

• 2 or more years of experience in rail logistics, fleet management, or transportation operations.
• Experience supporting rail car shop trips, repair estimates, invoices, diversion activity, or related rail maintenance coordination tasks.
• Experience working with transportation management systems in an operational or logistics setting.

Required Skills:

• Working knowledge of Transportation Management Systems (TMS).
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and the ability to maintain accurate operational and compliance records.
• Ability to manage multiple tasks and changing priorities in a fast-paced environment.
• Effective written and verbal communication skills across multiple stakeholder groups.
• Strong organisational skills and the ability to act with initiative and urgency.

Preferred Qualifications:

• Associate’s degree in Supply Chain, Transportation, Business, or a related field.
• Bachelor’s degree in Supply Chain, Transportation, Business, or a related field.
• Familiarity with rail maintenance platforms such as MyGatx or LinkNet.
• Experience with rail transportation management systems.
• Experience with SAP or another ERP system in a logistics or supply chain environment.
• 2 or more years of direct experience in the oil and gas industry, particularly in bulk liquid transportation.
• Basic understanding of rail car equipment.
• Experience processing and managing repair estimates and OTMA compliance requirements.
• Knowledge of rail car mandatory inspection and testing requirements.
• General rail knowledge, maintenance coordination experience, and strong Excel capability.
• Fleet maintenance experience.