Race Weekend Travel & Logistics Planner

23XI Racing, Inc.; Huntersville (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

23XI Racing is seeking a Travel Specialist to plan and coordinate travel for race weekends and non-race events, manage itineraries, and handle travel-related communications.

The role requires 2+ years in administrative travel coordination, strong MS Office skills, and a willingness to travel and be on call on weekends. You will work with management to ensure a seamless, well-documented travel operation.

Qualifications

• 2+ years of experience in an administrative support, travel and/or event coordinator role is required.
• Strong computer skills – proficient in MS Office; additional programs are a plus.
• Must be willing to travel.
• Must be willing to be on call during weekends.
• Excellent grammar and creative writing skills.
• Attention to detail and organization skills.
• Ability to work independently and collaboratively within a team and under pressure to meet tight deadlines.
• Strong analytical and problem-solving skills.
• Strong project management and leadership skills.
• Ability to communicate with executive management and personnel at all levels.
• Ability to thrive in a fast-paced environment.
• Ability to identify and propose solutions to complex issues.
• Understanding of supporting business processes and models.
• Ability to foster positive relationships among peers, managers, and partners.
• Skills to work independently and handle multiple tasks simultaneously

Responsibilities

• Coordinate travel for employees, guests, and partners including itineraries for air travel, hotel accommodations, and ground transportation per the 23XI Travel Policy.
• Track, maintain and resolve travel issues as they occur.
• Serve as main travel contact during race weekends.
• Manage travel and event communications to ensure a flawless experience from start to finish.
• Reconcile post-race rental car and hotel folios.
• Coordinate with outside travel vendors professionally.
• Provide contingency planning for delays, cancellations, or disruptions.
• Prepare documents including expense reports, memos, letters, and spreadsheets.
• Represent 23XI Racing in a professional manner at all times.
• Handle special projects as assigned; perform other duties by Manager

Job description

23XI Racing is seeking a Travel Specialist to plan and coordinate travel for race weekends and non-race events, manage itineraries, and handle travel-related communications.

The role requires 2+ years in administrative travel coordination, strong MS Office skills, and a willingness to travel and be on call on weekends. You will work with management to ensure a seamless, well-documented travel operation.