Travel Specialist

2311 RACING LLC fka Racing Acquisitions LLC; Huntersville (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

2311 RACING LLC fka Racing Acquisitions LLC is seeking a Travel Specialist to plan and coordinate travel for race weekends and related events. You will manage itineraries, hotel, transportation, and communications while ensuring a flawless experience for the team and guests.

The role requires 2+ years in travel/admin coordination, strong MS Office skills, and a willingness to travel and be on call during weekends.

Qualifications

• High School required or equivalent.
• Associate degree or higher in related field is a plus.
• 2+ years in administrative support, travel and/or event coordination is required.
• Strong computer skills with MS Office; additional platforms are a plus.
• Willing to travel and be on call during weekends.
• Excellent grammar and writing skills.
• Detail and organizational focus; able to work independently or in a team.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Coordinate travel for employees, guests, and partners, including itineraries for air, hotel, and ground transportation.
• Track, maintain, and resolve travel issues for the company.
• Serve as main travel information resource during race weekends.
• Manage travel communications and prepare materials (expense reports, memos, letters, spreadsheets).
• Represent the company professionally at all times.
• Handle special projects and other duties as assigned by Manager.

Skills

Attention to detail

Organization skills

Creative writing

Grammar proficiency

Project management

Communication with executives

Fast-paced work

Multitasking

Travel coordination

Problem solving

Education

High School diploma

Associate degree or higher

Tools

MS Office

Job description

Position Overview

Primary responsibility of the Travel Specialist is to perform a variety of planning, travel and administrative tasks. Duties of the Travel Specialist include but are not limited to making travel arrangements for the team for race weekends and non-race day events, and day-to-day project management.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Essential Duties and Responsibilities

• Coordinate travel for employees, company guests, and partners including, but not limited to, develop and manage travel itineraries for air travel, hotel accommodations, and ground transportation per the 23XI Travel Policy
• Track, maintain and solve company travel issues as they occur
• Serve as a resource for travel related information and the main point of contact during race weekends
• Manage all travel and event communications (verbal and written) to prepare for and execute a flawless experience from start to finish
• Reconciliation of post-race rental car and hotel folio's
• Work with outside travel vendors in a professional and efficient manner
• Provide contingency planning for flight delays, cancellations, or other travel disruptions, ensuring minimal impact on race operations
• Prepare documents as needed, including expense reports, memos, letters, spreadsheets, etc.
• Represent 23XI Racing in a professional manner at all times
• Special projects as assigned
• Other duties as assigned by Manager

Required Skills, Experience and Abilities

To perform the job successfully, you should demonstrate the following competencies:

• High School required
• Associates degree or higher in related field is a plus
• 2+ years of experience in an administrative support, travel and/or event coordinator role is required
• Strong computer skills - proficient in all MS Office software programs. Additional programs and platforms are a plus
• Must be willing to travel
• Must be willing to be on call during the weekends
• Excellent grammar and creative writing skills
• Attention to detail and organization skills
• Ability to work independently and collaboratively within a team and operate well under pressure to meet tight deadlines
• Strong analytical and problem-solving skills
• Strong project management and leadership skills
• Ability to communicate and interact with executive management as well as personnel of all levels
• Ability to thrive in a fast-paced environment
• Ability to identify and propose solutions to complex issues
• Understanding of supporting business processes and models
• Ability to foster positive relationships among peers, managers, and organizational partners
• Ability to thrive in a fast-paced environment
• Skills to work independently, and operate well under pressure to meet tight deadlines
• Ability to handle multiple tasks simultaneously