Quality Documentation Specialist - Turnover & Weld Tracking

Jobtailor; Odessa (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

Jobtailor in Odessa, TX is seeking an organized administrative professional to support QA/QC operations. You will manage turnover dossiers, track construction progress, and maintain documents daily in accordance with the QC Manual and contract.

The role requires 1–3 years in administrative management or quality inspection reporting, familiarity with welding procedures (WPS), material tracking reports, isometric drawings, and software tools like MS Word/Excel/Bluebeam.

Qualifications

• Experience in document or administrative management.
• 1 to 3 years’ related experience in administrative management or quality inspection reports.
• Minimum of one year’s industrial or oil and gas experience preferred.
• Ability to understand welding procedure specifications (WPS’).
• Ability to understand material tracking reports (MTRs).
• Ability to understand weld mapping and heat numbers.
• Ability to understand isometric drawings, including piping fittings, BOM, and spec breaks.
• Computer literacy and competency with MS Word, Excel, PowerPoint, Bluebeam, and Outlook.
• Ability to learn MaxTrax.
• Knowledge of clerical and administrative procedures and systems, including filing and recordkeeping.
• Knowledge of standard office equipment operation.
• Traceability, document control, and turnover knowledge.

Responsibilities

• Report to the QA/QC Manager/Supervisor
• Organize incoming reports and documents and review them for accuracy
• Review inspection reports/documents and file them into turnover dossiers by area
• Build turnover dossiers according to the Quality Manager’s direction
• Track construction progress
• Maintain documents daily by inserting them into turnover dossiers
• Maintain code books, project specifications, and regulations according to the QC Manual and contract
• Audit dossiers and logs to identify errors and missing reports
• Upload and review the MaxTrax weld tracking system
• Identify workflow delays or issues and report them to the Supervisor
• Track and maintain client, vendor, and NDE requirement documents

Skills

Document Management

Quality Inspection Reporting

Welding Procedure Specifications (WPS)

MaxTrax Weld Tracking System

Organizational Skills

Attention to Detail

Time Management

Communication Skills

Prioritization

Tools

MS Word

MS Excel

MS PowerPoint

Bluebeam

Outlook

Job description

Jobtailor in Odessa, TX is seeking an organized administrative professional to support QA/QC operations. You will manage turnover dossiers, track construction progress, and maintain documents daily in accordance with the QC Manual and contract.

The role requires 1–3 years in administrative management or quality inspection reporting, familiarity with welding procedures (WPS), material tracking reports, isometric drawings, and software tools like MS Word/Excel/Bluebeam.