Quality Documentation Coordinator — ISO 9001

H 2 O Innovation; Anoka, Northern (MN, KY); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

401K plan with employer's contribution

Three weeks of paid vacation

Twelve paid wellness days

Extensive training for the position

Job summary

H 2 O Innovation is seeking an Administrative Coordinator, Quality to serve as the administrative anchor of the quality team. You will maintain documents, records and follow-ups essential to our ISO 9001 journey.

Working with an experienced team, you will improve documentation processes, support audits, and contribute to a growing quality system while traveling to Canada and the United States as needed.

Qualifications

• Strong command of Word, Excel, SharePoint and Outlook.
• Strong organizational skills and rigour in tracking deadlines.
• Discretion with sensitive information.
• Ability to manage multiple priorities independently.
• Willingness to travel within Canada and the United States (approx. 20%).
• Experience with ISO 9001 or quality systems (asset).
• Experience using AI assistants in professional settings (asset).

Responsibilities

• Maintain, distribute and archive controlled documents: procedures, work instructions, forms and records.
• Track revisions and keep document histories up to date.
• Verify formatting, version control and adherence to company templates prior to publication.
• Coordinate the migration of documents to the new electronic quality system platform.
• Provide first-level support to users during system rollouts.
• Prepare the documentation required for internal and external audits and ensure quick access to it.
• Lead the training sessions and manage registrations.
• Keep health, safety and environmental records up to date.

Skills

Microsoft Word

Excel

SharePoint

Outlook

Template creation

Data tables

Attention to detail

Multitasking

Discretion

Education

College or university education in administration, office systems, quality

Tools

Power Automate

Power Apps

Microsoft 365 tools

Job description

H 2 O Innovation is seeking an Administrative Coordinator, Quality to serve as the administrative anchor of the quality team. You will maintain documents, records and follow-ups essential to our ISO 9001 journey.

Working with an experienced team, you will improve documentation processes, support audits, and contribute to a growing quality system while traveling to Canada and the United States as needed.