Quality Administrative Coordinator | ISO 9001 Focus

H2O Innovation Inc.; Anoka (MN); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401K plan with employer's contribution

Three weeks of paid vacation per year

Twelve paid wellness days per year

Extensive training for the position

Job summary

H 2 O Innovation is seeking an Administrative Coordinator, Quality to anchor our documentation and records as we head toward ISO 9001 certification. You will maintain procedures, forms and records, ensure version control, and support audit readiness in a fast-paced environment.

The role involves coordinating training in our learning system, managing templates, and leveraging AI-assisted drafting tools. Expect travel to Canada and the United States and collaboration with the quality team to

Qualifications

• Solid command of Microsoft Word, Excel, SharePoint and Outlook.
• Ability to create and manage templates, trackers, forms and data tables.
• Strong organizational skills and rigour in tracking deadlines and records.
• Discretion with sensitive information and travel up to 20% (US/Canada).
• Experience with ISO 9001 context and document control is an asset.

Responsibilities

• Maintain, distribute and archive controlled documents: procedures, work instructions, forms and records.
• Track revisions and keep document histories up to date.
• Verify formatting, version control and adherence to templates.
• Identify and resolve inconsistencies, duplicates and obsolete documents.
• Coordinate migration to the new electronic quality system platform.
• Assist with AI-assisted drafting, formatting, translation and validation.
• Contribute to ISO 9001 documentation structure.
• Support deviations, corrective actions and NCR follow-ups.
• Prepare documentation for internal and external audits and ensure quick access.
• Compile and present document control performance reports and metrics.
• Suggest improvements to documentation processes and automation opportunities.

Skills

MS Word

Excel

SharePoint

Outlook

Templates

Data tables

Forms

Power Automate

Power Apps

Microsoft 365 tools

Education

College or university education in administration

Quality or related field (asset)

Tools

Power Automate

Power Apps

Microsoft 365 tools

Job description

H 2 O Innovation is seeking an Administrative Coordinator, Quality to anchor our documentation and records as we head toward ISO 9001 certification. You will maintain procedures, forms and records, ensure version control, and support audit readiness in a fast-paced environment.

The role involves coordinating training in our learning system, managing templates, and leveraging AI-assisted drafting tools. Expect travel to Canada and the United States and collaboration with the quality team to