Global Document Specialist for Quality & Compliance

H2O Innovation; Anoka (MN); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Profit sharing bonus program

Group Insurance plan including dental,

Vision & telemedicine

401K plan with employer's contribution

Three weeks of paid vacation per year

Twelve paid wellness days per year

Job summary

H2O Innovation is seeking a Document Specialist to lead the documentation system globally, coordinating site integrations and ensuring accuracy across procedures, work instructions, forms, and records.

You will maintain version control, archive controlled documents, support audits, train users, and collaborate with Quality and Division teams to drive continuous improvement and consistent documentation across the organization.

Qualifications

• Experience with document control and quality systems platforms.
• Knowledge of ISO 9001 and change management strategies.
• Willingness to travel up to 20% for projects and onboarding.

Responsibilities

• Lead the documentation system globally including site integration and ongoing use by existing users.
• Maintain, distribute, and archive controlled documents including procedures, work instructions, forms, and records.
• Track revisions and maintain document history logs in compliance with regulatory and ISO requirements.
• Ensure documents meet formatting, version control, and template standards before release or update.
• Identify and resolve inconsistencies, duplicates, or outdated documents.
• Support the migration of documents from legacy systems to the new electronic quality system platform.
• Support design, development, and improvement of quality system processes.
• Provide user training, guidance, and support during system Rollouts.
• Collaborate with Quality and Division teams to ensure timely creation, review, and approval of documentation.
• Participate in audits by providing timely access to documentation.

Skills

Microsoft Word

Microsoft Excel

SharePoint

Outlook

Document control

Quality systems

Change management

ISO 9001 knowledge

Tools

Power Automate

Power Apps

Microsoft 365 tools

Job description

H2O Innovation is seeking a Document Specialist to lead the documentation system globally, coordinating site integrations and ensuring accuracy across procedures, work instructions, forms, and records.

You will maintain version control, archive controlled documents, support audits, train users, and collaborate with Quality and Division teams to drive continuous improvement and consistent documentation across the organization.