Quality Administrative Assistant

united & empowered care inc; Lynchburg (VA); On-site; USD 36,000 - 38,000; Full time

Benefits offered by this job

Paid Vacation

Sick leave

Bereavement leave

Health, Vision, and Dental Insurance

Company Matched 401-k

9 Paid Holidays & Skeleton Days

Annual Tenure Bonuses

Sign-On Bonus up to $500

Job summary

United & Empowered Care Inc is seeking an administrative assistant to handle monthly client file paperwork, maintain documentation, and support licensing and audits. The role requires precise data handling and strong communication.

The position offers a full benefits package and a sign-on bonus. Candidates should have at least a high school diploma or GED and two years of administrative experience.

Qualifications

• High school diploma or GED and some college and/or experience in administrative work.
• 2 years of administrative experience.
• Strong oral and written communication and attention to detail.

Responsibilities

• Receive monthly paperwork for client files by the 5th of each month.
• Prepare a report of missing documentation for Quality Control.
• Monitor and evaluate program documentation for accuracy, completeness, compliance, and signatures.
• Assist with routine file audits and inspections to ensure quality standards.
• Assist with purging files, ordering office supplies, and picking up supplies.
• Assist in preparing for licensing reviews, accreditations, and external audits.
• Create and maintain spreadsheets.
• Support the office to run efficiently and perform other duties as needed.

Skills

Strong oral and written communication

Attention to detail

Multitasking

Education

High school diploma or GED with some college/experience

Tools

Microsoft Office

PowerPoint

Job description

Sign-On Bonus: Up to $500!

• $250 after 90 days
• Additional $250 after 6 months

Hourly rate starts at $17 - $18 per hour (based on experience and qualifications)

Full Benefit Package:

• Paid Vacation that accrues immediately
• Paid Sick leave
• Bereavement leave
• Health, Vision, and Dental Insurance
• Company Matched 401-k
• 9 Paid Holidays& Skeleton Days
• Annual Tenure Bonuses

Typical Day:

• Receiving all monthly paperwork for the client files by the 5th each month.
• Prepare a report of missing documentation to be given to the Quality Control Assistant.
• Monitor and evaluate program documentation for accuracy, completeness, compliance, and signatures.
• Assist with the completion of routine file audits and inspections to ensure adherence to quality standards.
• Assist with purging files, ordering office supplies & picking up supplies.
• Assist in preparing for licensing reviews, accreditations, and external audits.
• Creating and maintaining spreadsheets.
• and any other duties necessary to ensure the office runs efficiently.

Knowledge & Skills:

Education:

• High school diploma or GED and some college and or experience in administrative work.

Experience:

• 2 years of administrative experience
• Strong oral and written communication skillsli>
• Strong attention to detail
• Ability to multitask
• Ability to work with the Microsoft Office suite, and Power Point
• Ability to create and maintain spreadsheets

Other requirements:

• Valid Driver's License
• Successful completion of a criminal history and child registry background.