Quality Admin - Veeva Vault QMS: Audit & Deviations

G&L Scientific; San Diego (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

G&L Scientific is seeking a Quality Administrator to support Veeva Vault QMS administration, focusing on audit and deviation management in a GMP/GxP environment in San Diego, CA. Responsibilities include maintaining quality records, tracking CAPAs and action items, coordinating with cross-functional stakeholders, and ensuring timely documentation and compliance with procedures and regulatory requirements.

Experience with electronic QMS systems, especially Veeva Vault QMS, and strong

Qualifications

• 3–5 years of experience in Quality Assurance in a GxP environment.
• Hands-on experience with Veeva Vault QMS.
• Knowledge of audit management, deviation management, investigations, CAPAs and change control processes.
• Familiarity with GCP, GMP, or other applicable GxP requirements.
• Strong organizational skills and attention to detail.

Responsibilities

• Administer audit records and documentation within Veeva Vault QMS.
• Coordinate audit scheduling, notifications, documentation requests, and follow-up activities.
• Track audit observations, findings, CAPAs, and due dates.
• Monitor audit action items and follow up with stakeholders.
• Maintain accurate audit records and supporting documentation.
• Generate audit status reports and metrics for QA leadership.
• Create, maintain, and track deviation records within Veeva Vault QMS.
• Coordinate deviation investigations, root cause analysis, and CAPA assignments.
• Monitor deviation timelines, approvals, and outstanding actions.
• Assist with record closure and verification of documentation.
• Support quality system reporting and inspection readiness.

Skills

Audit management

Deviation management

CAPA management

Change control

GxP knowledge

Cross-functional coordination

Attention to detail

Education

Bachelor’s degree in life sciences

Tools

Veeva Vault QMS

Job description

G&L Scientific is seeking a Quality Administrator to support Veeva Vault QMS administration, focusing on audit and deviation management in a GMP/GxP environment in San Diego, CA. Responsibilities include maintaining quality records, tracking CAPAs and action items, coordinating with cross-functional stakeholders, and ensuring timely documentation and compliance with procedures and regulatory requirements.

Experience with electronic QMS systems, especially Veeva Vault QMS, and strong