NEW: Quality Admin Consultant (Veeva Vault)

G&L Scientific; San Diego (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

G&L Scientific is seeking a Quality Administrator in San Diego to support quality processes within Veeva Vault QMS, focusing on audit and deviation management. You will maintain accurate quality records, track action items, and coordinate with stakeholders to ensure regulatory compliance.

The ideal candidate has hands-on experience with Veeva Vault QMS and working knowledge of GxP in pharma/biotech. Strong organizational skills and cross-functional collaboration are essential for success.

Qualifications

• Bachelor’s degree in life sciences, healthcare, quality management, or related field (preferred).
• 3–5 years of experience in Quality Assurance or GxP environments.
• Hands-on experience with Veeva Vault QMS.
• Familiarity with audit management, deviation management, investigations, CAPAs, and change control.
• GXP requirements in pharma/biotech.

Responsibilities

• Administer audit records and documentation within Veeva Vault QMS.
• Coordinate audit scheduling, requests, and follow-up.
• Track audit observations and CAPAs with due dates.
• Monitor audit action items and stakeholder follow-up.
• Maintain audit records and supporting documentation.
• Generate audit status reports for QA leadership.
• Create and track deviation records in Veeva Vault QMS.
• Coordinate deviation investigations, root cause analyses, and CAPAs.
• Monitor deviation timelines and approvals.
• Assist with record closure and data integrity in the system.
• Support quality system reporting, metrics, and inspections readiness.
• Identify recurring issues and escalate appropriately.
• Contribute to procedures and work instructions updates.

Skills

Audit management

Deviation management

CAPA processes

GxP knowledge

Document control

Cross-functional coordination

Microsoft Excel

Communication

Education

Bachelor’s degree in life sciences/healthcare/quality management (or related field)

Tools

Veeva Vault QMS

Job description

The Quality Administrator will support the administration and ongoing management of quality processes within Veeva Vault QMS, with a primary focus on audit and deviation management. This role is responsible for maintaining accurate quality records, monitoring action items and timelines, coordinating with stakeholders, and ensuring quality events are documented and managed in accordance with applicable procedures and regulatory requirements.

The ideal candidate has hands-on experience with electronic QMS platforms, specifically Veeva Vault QMS, and a working knowledge of GxP quality processes within the pharmaceutical or biotechnology industry.

Audit Management

• Administer audit records and associated documentation within Veeva Vault QMS.
• Coordinate audit scheduling, notifications, documentation requests, and follow-up activities.
• Track audit observations, findings, corrective and preventive actions (CAPAs), and associated due dates.
• Monitor audit action items and follow up with responsible stakeholders to support timely completion.
• Maintain accurate and complete audit records and supporting documentation.
• Generate audit status reports and metrics for Quality Assurance leadership.

Deviation Management

• Create, maintain, and track deviation records within Veeva Vault QMS.
• Coordinate deviation documentation, investigation activities, root cause analysis, and CAPA assignments.
• Monitor deviation timelines, required approvals, and outstanding actions.
• Follow up with process owners to ensure records are complete and progress is documented.
• Support deviation trending and reporting to identify recurring issues and overdue activities.
• Assist with record closure activities by verifying required documentation and approvals are present.
• Maintain data integrity, record accuracy, and completeness within the system.
• Support workflow execution, record routing, notifications, and approval processes.
• Assist users with routine system navigation and troubleshooting.
• Identify recurring system or process issues and escalated them to the appropriate stakeholders.
• Support quality system reporting, metrics, and inspection-readiness activities.
• Contribute to process improvements and updates to applicable procedures and work instructions, as needed.

Requirements

• Bachelor’s degree in life sciences, healthcare, quality management, or a related field preferred.
• Approximately 3–5 years of experience in Quality Assurance, quality systems administration, or a related GxP environment.
• Hands-on experience with Veeva Vault QMS.
• Working knowledge of audit management, deviation management, investigations, CAPAs, and change control processes.
• Familiarity with GCP, GMP, or other applicable GxP requirements in the pharmaceutical or biotechnology industry.
• Strong organizational skills and attention to detail, with the ability to manage multiple records and competing deadlines.
• Proficiency in Microsoft Office, including Excel and Word.
• Effective written and verbal communication skills and the ability to coordinate across cross-functional teams.