QC & HSE Production Admin Assistant — Docs & Compliance

Enerflex Ltd; Houston (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Healthcare, dental and vision plans

401(k) employer matching

Generous paid time off

Employee equity plan

Fun office environment

Job summary

Enerflex Ltd. is seeking a Production Administrative Assistant – QC & HSE to provide essential administrative support across Manufacturing, QC, and HSE.

You will manage records, coordinate documentation, assist with training, and prepare reports to keep operations compliant and efficient. The role requires strong organizational skills, discretion with confidential information, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• High School Diploma required; Associate Degree or professional certificate preferred.
• Three+ years of administrative support experience, preferably in manufacturing, quality, safety, or operations.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).
• Experience with SharePoint, document management systems, databases, and ERP systems preferred.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• Ability to work independently and collaborate across all levels of the organization.
• Experience maintaining records, compliance documentation, and controlled files with accuracy.

Responsibilities

• Provide administrative support to Manufacturing, Quality Control, and HSE departments.
• Maintain and update departmental databases, records, reports, and tracking systems.
• Prepare, compile, distribute, and maintain standardized reports and documentation.
• Print, organize, and maintain fabrication travelers, drawings, and related documentation.
• Ensure current revisions of manufacturing and quality documentation are available to personnel.
• Upload and maintain digital photographs, inspection records, MTRs, certifications, and project documentation.
• Maintain filing systems for manufacturing, quality, safety, and compliance records.
• Coordinate vessel data packages, inspection documentation, and training certifications.
• Support audits, inspections, and continuous improvement initiatives with accurate documentation.

Skills

MS Office suite

Organisation

Written & verbal communication

Independent working

Multitasking

Education

High School Diploma

Associates/Certs preferred

Administrative experience

Tools

SharePoint

ERP systems

Document management systems

Job description

Enerflex Ltd. is seeking a Production Administrative Assistant – QC & HSE to provide essential administrative support across Manufacturing, QC, and HSE.

You will manage records, coordinate documentation, assist with training, and prepare reports to keep operations compliant and efficient. The role requires strong organizational skills, discretion with confidential information, and the ability to handle multiple priorities in a fast-paced environment.