QA/QC Document Control Specialist - Construction

Cec Companies; Meridian (MS); On-site; USD 42,000 - 66,000; Full time

Job summary

CEC Companies is seeking a QA/QC Document Control Coordinator to support the Quality and Commissioning Department in Meridian, MS. You will organize, track, review, and maintain project quality documentation, ensuring proper storage and traceability for turnover deliverables.

The role involves coordinating with QA/QC Superintendents, Project Managers, field staff, and third-party testers, while ensuring documents are complete, current and properly identified for each project.

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative, document-control, construction, quality, or project-coordination experience preferred.
• Maintain confidential project and company information.

Responsibilities

• Maintain QA/QC project folders and document-control systems in ACC, SharePoint, or other approved platforms.
• Upload, organize, name, and archive quality documentation using established company naming conventions.
• Maintain current and historical revisions of checklists, drawings, procedures, reports, forms, and equipment documentation.
• Identify and rectify outdated documents used in the field.
• Confirm documents are legible, correctly identified, and associated with the proper project, building, area, system, and equipment tag.
• Track completion of QA/QC inspection checklists, and review submitted checklists for required fields, signatures, photographs, comments, and supporting documentation.
• Maintain inspection logs by project, system, area, and equipment type, including supporting materials such as photos, are labeled and attached in system.
• Track First-of-Kind inspections, installation inspections, material-receiving inspections, pre-energization inspections, and final acceptance inspections.
• Track receipt and completion of required testing and energization documentation, such as NETA reports and related tests, verify completeness before energization readiness review.
• Maintain documentation status reports identifying missing, incomplete, rejected, or overdue testing records, and coordinate with teams to resolve gaps.
• Organize manufacturer documentation, approved submittals, startup forms, warranties, test reports, and inspection records.
• Assist with development of system and equipment turnover packages and confirm turnover packages contain the required documentation before submission.
• Enter and maintain QA/QC deficiencies, such as punch-list items, nonconformance reports, corrective action reports, quality observations, and lessons learned, with closures and photos.
• Provide leadership with summaries of completed inspections, outstanding reports, and turnover status.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Adobe Acrobat

Document management systems

Attention to detail

Written and verbal communication

Team collaboration

Education

High school diploma or equivalent

Tools

Autodesk Construction Cloud (ACC)

SharePoint

Job description

CEC Companies is seeking a QA/QC Document Control Coordinator to support the Quality and Commissioning Department in Meridian, MS. You will organize, track, review, and maintain project quality documentation, ensuring proper storage and traceability for turnover deliverables.

The role involves coordinating with QA/QC Superintendents, Project Managers, field staff, and third-party testers, while ensuring documents are complete, current and properly identified for each project.