QA/QC Document Control Coordinator (35152)

CEC; Meridian (MS); On-site; USD 42,000 - 56,000; Full time

Job summary

CEC is seeking a QA/QC Document Control Coordinator to organize and manage project quality documentation, ensuring accuracy and timely storage in ACC, SharePoint, and related systems. You will verify completeness, work with QA/QC teams, and support turnover packages for energization readiness.

The role emphasizes meticulous record-keeping, cross-functional coordination, and adherence to company conventions across multiple projects and sites.

Qualifications

• High school diploma or equivalent.

Responsibilities

• Maintain QA/QC project folders and document-control systems in ACC, SharePoint, or other approved platforms.
• Upload, organize, name, and archive quality documentation using established company naming conventions.
• Maintain current and historical revisions of checklists, drawings, procedures, reports, forms, and equipment documentation.
• Identify and rectify outdated documents used in the field.
• Track QA/QC inspection checklists and review submitted checklists for required fields, signatures, photographs, comments, and supporting documentation.
• Maintain inspection logs by project, system, area, and equipment type, including supporting materials such as photos, are labeled and attached in system.
• Track First-of-Kind inspections, installation inspections, material-receiving inspections, pre-energization inspections, and final acceptance inspections.
• Track receipt and completion of required testing and energization documentation, such as NETA reports, insulation resistance and megger tests, torque verification, cable testing, grounding and bonding tests, breaker testing and settings, and manufacturer startup reports, and verify completeness before equipment is presented for energization-readiness review.
• Maintain documentation status reports identifying missing, incomplete, rejected, or overdue testing records, and coordinate with QA/QC, Energy Marshal, commissioning, and project teams to resolve documentation gaps.
• Organize manufacturer documentation, approved submittals, startup forms, warranties, test reports, and inspection records.
• Assist with development of system and equipment turnover packages and confirm turnover packages contain the required documentation before submission.
• Enter and maintain QA/QC deficiencies, such as punch-list items, nonconformance reports, corrective action reports, quality observations, and lessons learned, in the tracking system, tracking responsible parties, due dates, supporting photographs, and closure documentation.
• Confirm closed deficiencies include acceptable documentation showing the issue was corrected, and prepare reports identifying aging or overdue quality issues.
• Provide project leadership with summaries of completed inspections, outstanding reports, open deficiencies, and turnover status.
• Support QA/QC Superintendents with checklist creation, document retrieval, report preparation, and ACC administration.
• Support internal quality audits by retrieving records and demonstrating document traceability.

Skills

Electronic document-management systems

Microsoft Excel

Microsoft Word

Microsoft Outlook

Adobe Acrobat

Organization and tracking

Attention to detail

Written and verbal communication

Collaborative engagement

Education

High school diploma or equivalent

Tools

Autodesk Construction Cloud (ACC)

SharePoint

Job description

CEC is an innovative specialty services trade provider that is committed to its employees and their career growth. With the rapid expansion of our company, we need passionate and motivated individuals to join our team.

Position Summary

The QA/QC Document Control Coordinator supports the Quality and Commissioning Department by organizing, tracking, reviewing, and maintaining project quality documentation. This position ensures that inspection records, testing reports, equipment documentation, deficiencies, and turnover deliverables are complete, current, properly identified, and uploaded to the approved project document-control system. The position works closely with QA/QC Superintendents, Project Managers, field supervision, Energy Marshals, commissioning personnel, subcontractors, vendors, and third-party testing agencies. The coordinator does not approve the technical installation but verifies that required documentation has been received, completed, reviewed by the appropriate responsible party, and properly stored.

Key Responsibilities

• Maintain QA/QC project folders and document-control systems in Autodesk Construction Cloud (ACC), SharePoint, or other approved platforms.
• Upload, organize, name, and archive quality documentation using established company naming conventions.
• Maintain current and historical revisions of checklists, drawings, procedures, reports, forms, and equipment documentation.
• Identify and rectify outdated documents used in the field.
• Confirm documents are legible, correctly identified, and associated with the proper project, building, area, system, and equipment tag.
• Track completion of QA/QC inspection checklists, and review submitted checklists for required fields, signatures, photographs, comments, and supporting documentation.
• Maintain inspection logs by project, system, area, and equipment type, including supporting materials such as photos, are labeled and attached in system.
• Track First-of-Kind inspections, installation inspections, material-receiving inspections, pre-energization inspections, and final acceptance inspections.
• Track receipt and completion of required testing and energization documentation, such as NETA reports, insulation resistance and megger tests, torque verification, cable testing, grounding and bonding tests, breaker testing and settings, and manufacturer startup reports, and verify completeness before equipment is presented for energization-readiness review.
• Maintain documentation status reports identifying missing, incomplete, rejected, or overdue testing records, and coordinate with QA/QC, Energy Marshal, commissioning, and project teams to resolve documentation gaps.
• Organize manufacturer documentation, approved submittals, startup forms, warranties, test reports, and inspection records.
• Assist with development of system and equipment turnover packages and confirm turnover packages contain the required documentation before submission.
• Enter and maintain QA/QC deficiencies, such as punch-list items, nonconformance reports, corrective action reports, quality observations, and lessons learned, in the tracking system, tracking responsible parties, due dates, supporting photographs, and closure documentation.
• Confirm closed deficiencies include acceptable documentation showing the issue was corrected, and prepare reports identifying aging or overdue quality issues.
• Provide project leadership with summaries of completed inspections, outstanding reports, open deficiencies, and turnover status.
• Support QA/QC Superintendents with checklist creation, document retrieval, report preparation, and ACC administration.
• Support internal quality audits by retrieving records and demonstrating document traceability.

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative, document-control, construction, quality, or project-coordination experience preferred.
• Maintain confidential project and company information.

Skills & Abilities

• Experience with electronic document-management systems.
• Proficiency with Microsoft Excel, Word, Outlook, and Adobe Acrobat.
• Ability to organize and track a high volume of documents across multiple projects and manage competing priorities and deadlines.
• Strong attention to detail and ability to identify missing or inconsistent information.
• Strong written and verbal communication skills.
• Ability to engage collaboratively with field personnel, project management, subcontractors, vendors, and third-party testing agencies.

Work Environment and Physical Demands

This position may operate inside or outside, with possible exposure to extreme hot or cold temperatures and weather elements, in restricted or confined spaces, and on slippery or uneven surfaces. This role may include exposure to working on ladders, scaffolds, aerial lifts, catwalks, and other conditions typical of active construction sites. This position also operates in an office setting and routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

• Must be able to traverse and inspect all areas of a jobsite in all types of weather, which may include walking, climbing, reaching, bending, crawling, standing, or stretching.
• Must be able to regularly lift and/or move up to 50 pounds.
• Move about on the feet regularly; sit for extended periods of time.
• Requires the ability to sit and work at a computer for extended periods of time.
• May require travel.
• Exposure to characteristic construction site hazards.
• Ability to talk and hear; communicate effectively with others both written and orally, including by telephone.
• Possess good vision, normal or corrected. Specific vision abilities required by this job include close vision, distance vision, color vision to discern color-coded wires, peripheral vision, depth perception, and ability to adjust focus.
• Possess good hearing, normal or corrected.
• Must be able to wear personal protective equipment (hard hat, safety glasses, safety vest), as needed.
• Must be able to work 8 hours a day, 40 hours per week, with overtime as required; must be able to be on-call to address delays, emergencies, weather, and other jobsite issues as needed.
• Must be able to work in the presence of customers and their representatives with little to no interference or disruption while maintaining a professional and courteous image.

CEC Companies is an Equal Opportunity Employer. We are committed to attracting and retaining the best-qualified individuals, regardless of race, color, religion, national origin, gender, age, disability, veteran status, or any other status protected under federal, state, or local law. All qualified applicants are encouraged to apply.