QA/QC Document Controller

Just Construction Recruitment; Town of Texas (WI); On-site; USD 60,000 - 90,000; Full time

Job summary

Just Construction Recruitment seeks a highly organized QA/QC Document Controller to support quality documentation and turnover on mission critical and data center construction projects.

You will manage inspection records, test reports, certifications, and turnover packages while ensuring audit-ready documentation and strict version control throughout the project lifecycle.

Qualifications

• 2+ years of experience in document control or construction administration.
• Experience with mission-critical, data center, healthcare, pharmaceutical, semiconductor, industrial, or large commercial projects preferred.
• Strong understanding of QA/QC documentation processes and turnover documentation.

Responsibilities

• Maintain and manage all QA/QC documentation per Quality Management Plans and client standards.
• Organize and maintain inspection records, test reports, certifications, NCRs, punch lists, and turnover docs.
• Support collection, validation, and distribution of quality documents from subcontractors and stakeholders.
• Ensure records are current, filed, and audit-ready for client and third-party audits.
• Track document status to support commissioning readiness and turnover milestones.
• Coordinate assembly and submission of turnover packages, as-built docs, manuals, warranties, and records.
• Maintain document registers and quality tracking logs for progress monitoring.
• Review incoming documentation for completeness and compliance with project requirements.
• Support QA/QC staff by tracking NCR closures and corrective actions.

Skills

Document control

Quality administration

Project coordination

Construction administration

Attention to detail

Communication skills

Tools

Procore

Autodesk Construction Cloud

BIM 360

SharePoint

PlanGrid

Aconex

EDMS systems

Job description

We are seeking a highly organized and detail-oriented QA/QC Document Controller to support quality documentation and turnover activities on large-scale mission critical and data center construction projects. This role is responsible for managing, tracking, organizing, and maintaining all quality-related project documentation to ensure compliance with client requirements, commissioning processes, project specifications, and industry standards.

The QA/QC Document Controller serves as a key link between Quality, Construction, Commissioning, and Project Controls teams, ensuring inspection records, test documentation, turnover packages, and commissioning deliverables are complete, accurate, and audit-ready throughout the project lifecycle. The ideal candidate will have experience handling technical construction documentation within mission critical, data center, pharmaceutical, healthcare, semiconductor, or industrial environments.

Responsibilities

• Maintain and manage all QA/QC documentation in accordance with project-specific Quality Management Plans (QMPs), client standards, and document control procedures.
• Organize, track, and maintain inspection records, test reports, material certifications, NCRs, deficiency logs, punch lists, and turnover documentation.
• Support the collection, validation, and distribution of quality documents from subcontractors, vendors, commissioning teams, and project stakeholders.
• Ensure all quality records are current, accurately filed, and readily accessible for client, owner, commissioning, and third-party audits.
• Track document status and completion to support commissioning readiness and project turnover milestones.
• Coordinate the assembly and submission of turnover packages, as-built documentation, operation and maintenance manuals, warranties, and commissioning records.
• Maintain document registers and quality tracking logs to monitor documentation progress and identify outstanding deliverables.
• Review incoming documentation for completeness, accuracy, formatting, and compliance with project requirements.
• Support QA/QC personnel by maintaining inspection schedules, tracking NCR closures, and monitoring corrective action documentation.
• Collaborate with Project Managers, QA/QC Managers, Field Engineers, Commissioning Agents (CxA), and subcontractors to ensure timely document submission and closure.
• Manage electronic document control systems and ensure adherence to established naming conventions and revision controls.
• Generate periodic reports detailing quality documentation status, turnover readiness, and outstanding deliverables.
• Assist with quality audits and commissioning reviews by preparing and organizing required documentation packages.
• Ensure strict version control and document retention practices are maintained throughout the project lifecycle.

Requirements

• 2+ years of experience in document control, quality administration, project coordination, or construction administration.
• Experience working on mission critical, data center, healthcare, pharmaceutical, semiconductor, industrial, or large commercial construction projects preferred.
• Strong understanding of QA/QC documentation processes and construction document control procedures.
• Familiarity with commissioning documentation, turnover packages, testing records, and project closeout requirements.
• Experience managing large volumes of technical and construction-related documents.
• Proficiency with document management platforms such as:
• Procore
• Autodesk Construction Cloud (ACC)
• BIM 360
• SharePoint
• PlanGrid
• Aconex
• EDMS systems
• Working knowledge of construction drawings, specifications, submittals, RFIs, and quality records.
• Advanced Microsoft Office skills, particularly Excel, Word, Outlook, and SharePoint.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities while meeting aggressive project deadlines.
• Excellent communication skills and the ability to coordinate effectively with field and office personnel.