Pursuit Data & Proposals Specialist

Polk Mechanical Company LLC; Grand Prairie (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Polk Mechanical Company LLC is seeking a detail-oriented Project Pursuit Specialist to support our sales and pursuit efforts. You will manage prequalification data, maintain a centralized information library, and ensure timely, accurate responses for proposals and interviews.

You will collaborate with accounting, safety, HR, operations and other teams to gather and verify data, and you will develop polished pursuit materials, including presentations and project resumes, aligned with our brand.

Qualifications

• Bachelor's degree or equivalent in a related field.
• Experience with prequalifications, proposals or business development preferred.
• Strong written and verbal communication and data management skills.

Responsibilities

• Coordinate and complete contractor prequalification requests accurately and on time.
• Maintain a centralized library of current company information used in prequalification forms, proposals and pursuit materials.
• Work with Accounting, Safety, Human Resources, Operations, and other departments to collect and verify required information on a regular basis.
• Track and regularly update company statistics, financial information, safety metrics, bonding information, project experience, employee data, certifications, licenses, and other qualification materials.
• Review information for accuracy, consistency, completeness, and appropriate formatting before submission.
• Manage multiple requests, deadlines, and follow-up items simultaneously.
• Identify outdated or missing information and coordinate with the appropriate department to obtain updates.
• Maintain organized records of completed prequalifications, supporting documents, and recurring customer requirements.
• Help improve processes for gathering, storing, updating, and retrieving pursuit-related information.
• Partner with the sales team, executives, and operational leaders to develop materials for project pursuits and client interviews.
• Create and format professional presentations via PowerPoint or Canva that clearly communicate Polk Mechanical's experience, qualifications, project approach, and value.
• Develop and maintain project team resumes, project profiles, organizational charts, and other supporting pursuit content.
• Transform technical or detailed information into clear, visually engaging materials for clients and selection committees.
• Bring forward ideas for making interview presentations more memorable, polished, and relevant to the opportunity.
• Ensure pursuit materials are accurate, consistent, professional, and aligned with Polk Mechanical's brand.
• Assist with interview preparation and presentation updates as needed.

Skills

Strong written and verbal comms

Organizational and time-management

Multi-priority management

Attention to detail

Cross-functional collaboration

Education

Bachelor's degree in business/related field

Tools

Microsoft Office (Excel, PowerPoint)

Canva

Job description

Polk Mechanical Company LLC is seeking a detail-oriented Project Pursuit Specialist to support our sales and pursuit efforts. You will manage prequalification data, maintain a centralized information library, and ensure timely, accurate responses for proposals and interviews.

You will collaborate with accounting, safety, HR, operations and other teams to gather and verify data, and you will develop polished pursuit materials, including presentations and project resumes, aligned with our brand.