Purchasing Specialist - Equipment

RaceTrac; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading company in retail is seeking a Purchasing Specialist - Equipment to manage vendor relationships and project coordination. You will oversee vendor assessment, track invoices, and ensure timely approvals while supporting multiple equipment implementations across various stores. Ideal candidates will possess strong organizational and communication skills, coupled with a Bachelor's degree and relevant experience in retail or construction environments.

Qualifications

• 2 years experience in vendor coordination or equipment program management preferred.
• Experience with multi-site retail construction or equipment projects is a plus.
• Strong communication and multitasking skills required.

Responsibilities

• Establish vendor assessment metrics and report performance to leadership.
• Act as the liaison between internal teams and external equipment vendors.
• Monitor logistics and resolve scheduling conflicts to prevent delays.

Skills

Organizational skills

Project management

Communication

Relationship management

Multitasking

Education

Bachelor's degree in Construction Management, Business Administration, Architecture, or related field

Tools

Microsoft Project

MS Office

AutoCAD

Job description

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RaceTrac Company Overview

Job Description:

The Purchasing Specialist - Equipment is responsible for vendor relationship management, project coordination, monitoring of payment accuracy, and payment oversight. This role requires organizational and project management skills to handle multiple projects simultaneously. Some travel may be required (up to 5%).

Responsibilities:

• Establish vendor assessment metrics and report on performance and risks to leadership.
• Act as the primary liaison between internal teams and external equipment vendors.
• Coordinate communication among vendors and internal design, construction, and facilities teams.
• Align vendor schedules with project milestones for builds, remodels, and rollouts.
• Monitor logistics and resolve scheduling conflicts to prevent delays.
• Support documentation of vendor scopes and track changes.
• Assist with scope adjustments, change orders, and resolving discrepancies.
• Track vendor invoicing and ensure timely approvals.
• Reconcile invoice discrepancies and delivery confirmations.
• Liaise with Accounts Payable and Finance for payments.
• Maintain financial reports, delivery trackers, and payment status updates.
• Support purchase order creation and invoice processing for resets.
• Manage multiple equipment implementations across stores, monitoring vendor lead times and contact info.
• Build and maintain relationships across departments including Architecture & Design, Category Management, Operations, Marketing, Maintenance, Construction, and Procurement.

Qualifications:

• Bachelor’s degree in Construction Management, Business Administration, Architecture, or related field preferred.
• 2 years experience in vendor coordination, construction support, or equipment program management in retail, convenience, hospitality, or construction industries preferred.
• Excellent organizational and multitasking skills.
• Strong communication and relationship management skills.
• Proficient in Microsoft Project and MS Office; AutoCAD is a plus.
• Experience with multi-site retail construction or equipment projects preferred.

All qualified applicants will receive consideration without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or veteran status.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Production, General Business, and Other

Industries

• Retail

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